Julia Saldana
Lompoc,Ca
Summary
Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments. Adept at managing budgets, payroll, invoicing and general accounting functions. Instrumental in keeping business operations fully compliant and working within budgetary guidelines.
Overview
16
16
years of professional experience
1
1
Certification
Work History
Executive Administrative Assistant
6060 La Goleta, LLC
Goleta, CA
09.2016 - Current
- Conducted research and analyzed data to provide detailed reports on various business topics.
- Handled confidential and sensitive information with discretion and tact.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Updated spreadsheets and databases to track, analyze, and report on performance
- Gathered documents, data and formulated analytics to prepare issues for discussion and reports for review.
- Coordinated and booked airfare, hotel and ground transportation and prepared itinerary to facilitate successful trips.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Reduced financial discrepancies through transaction monitoring and management.
- Completed payroll for employees and maintained detailed records of procedures.
- Analyzed financial data to assist in budget creation and forecasting.
- Established QuickBooks accounting system to reflect accurate financial records.
- Strengthened financial operations by conducting bank reconciliations and financial reporting.
- Maintained and processed invoices, deposits, and money logs.
- Recorded deposits, reconciled monthly bank accounts and tracked expenses.
- Communicated effectively with owners, residents, and on-site associates.
- Boosted occupancy 10% by leveraging market knowledge and successful promotional strategies.
- Monitored progress of construction and maintenance projects and notified appropriate individuals of project updates, delays, and schedule changes.
- Planned, designed, and scheduled phases for large projects.
- Developed and initiated projects, managed costs, and monitored performance.
- Sourced, vetted and managed vendors needed to accomplish project goals.
- Maintained open communication by presenting regular updates on project status
Receptionist
Tremblay Financial Services
Santa Barbara, CA
06.2014 - 09.2016
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Kept reception area clean and neat to give visitors positive first impression.
- Confirmed appointments, communicated with clients and updated client records.
- Answered central telephone system and directed calls accordingly.
- Managed multiple tasks and met time-sensitive deadlines.
- Provided clerical support to company employees by copying, faxing and filing documents.
- Sorted, received and distributed mail correspondence between departments and personnel.
- Answered high-volume, multi-line telephone, directing callers to appropriate company personnel.
- Aggregated and prepared documentation and reports for office meetings, distribution and filing.
Head Cake Decorator
Albertsons
Goleta, CA
10.2007 - 06.2014
- Handled phone calls regarding inquiries, cancelled orders and ordering conflicts.
- Kept work area safe and sanitized by washing utensils, tools and countertops.
- Used variety of baking and decorating tools such as mixers, carving tools and confectionery products.
- Managed material inventory and ordered new materials when needed.
- Decorated 60 soft-frosted style cakes daily.
- Increased business sales by influencing purchases and attracting customers with displays and professional service.
- Worked with clients to design custom cake decorations.
- Fulfilled custom cake and decoration orders.
- Tracked cake sales and productions processes.
- Verified accuracy of orders while meeting strict deadlines on producing completed products.
- Maintained sanitary food prep station by following established safety procedures and sanitizing instructions.
- Designed specialty cakes for weddings, birthdays and graduations.
- Precisely arranged display cases throughout workday to highlight finished products.
- Disposed of damaged and expired goods to uphold safety standards and provide fresh products.
- Followed daily opening and closing procedures of brick and mortar bakery location.
- Recorded and maintained accurate supplies lists for clients' projects.
Cake Decorator
Baskin Robins
Santa Barbara, CA
07.2012 - 06.2013
- Handled over 50 phone calls regarding inquiries, cancelled orders and ordering conflicts.
- Verified accuracy of orders while meeting strict deadlines on producing completed products.
- Kept work area safe and sanitized by washing utensils, tools and countertops.
- Prepared special creams and frostings for cakes and other dessert specialties.
- Precisely arranged display cases throughout workday to highlight finished products.
- Used variety of baking and decorating tools such as mixers, carving tools and confectionery products.
- Operated cash register and handled cash, credit card and check transactions.
- Packaged finished products for sale
- Replenished and rotated food items, following correct food cooling and storage procedures
Education
Santa Barbara City College
Santa Barbara, CAFresno State
Fresno, CAHigh School Diploma -
Kerman High School
Kerman, CA06.2007
Skills
- Property Management
- Accounting Operations
- Microsoft Office
- Microsoft Excel
- Administrative Leadership
- QuickBooks
Certification
- Licensed Drone Pilot, September 2020 - Present
Timeline
Executive Administrative Assistant
6060 La Goleta, LLC
09.2016 - Current
Receptionist
Tremblay Financial Services
06.2014 - 09.2016
Cake Decorator
Baskin Robins
07.2012 - 06.2013
Head Cake Decorator
Albertsons
10.2007 - 06.2014
Santa Barbara City College
Fresno State
High School Diploma -
Kerman High School