YOKE KENG HEOW
Round Rock
Summary
Detail-oriented accounts payable professional excelling in audit execution and compliance management. Proven success in managing agency payments and enhancing operational efficiency through organized record systems. Seeking an Accountant IV role to elevate controls and support program teams in achieving agency objectives.
Overview
25
25
years of professional experience
Work History
AP Account Level III
Health and Human Services Commission
Austin
04.2023 - Current
- Conducted audits and managed agency payments to ensure compliance with state laws and regulations from oversight agencies.
- Serve as a primary liaison with program areas and external vendors, providing clear and professional communication to resolve inquiries and discrepancies.
- Advised program staff on account codes, purchase order funding, and compliance with state requirements and policies.
- Prepare complex vouchers, including corrections, inter-agency transfers (Printshop), TOSS warrant cancellations, CAPPS warrant cancellations, reissue vouchers, and 407 ETV vouchers.
- Investigated payment activities in USAS and communicated status details to program areas and vendors, clarifying reason codes and release information.
- Update the team lead and manager on project status and issues using the Invoice Tracking System comment log.
- Analyze and escalate complex financial or compliance issues to leadership, ensuring timely resolution and adherence to policy.
- Provide cross-coverage to maintain operations during staff absences and support system testing during upgrades.
Part-Time Office Assistant / Bookkeeper
Adult & Teen Challenge of Texas
Round Rock
01.2020 - 03.2023
- Generated invoices and tracked payment status to maintain financial oversight and timely collections.
- Prepare deposit logs for all funds received and deposited.
- Prepare cash disbursements, including petty cash reimbursements.
- Maintain student ledgers and reconcile expenses incurred.
- Administered employee timekeeping and PTO records to ensure accuracy and compliance with organizational policies.
- Developed and implemented an organized records management system, enhancing document accessibility and streamlining operations.
- Delivered substitute direct-care coverage during staff absences.
- Received a certificate for Outstanding Employee Performance in recognition of exceptional contributions to team success.
Senior Accounts & Admin Executive
Ace Consulting Group Services Sdn Bhd
Kuala Lumpur
10.2015 - 07.2020
- Record all financial transactions into accounting system.
- Manage Accounts Receivable and Accounts Payable.
- Reviewed monthly financial statements for accuracy and compliance.
- Reviewed and validated financial records and journal entries for accuracy and compliance.
- Reviewed and validated financial records and journal entries for accuracy and compliance.
- Prepared Monthly Financials Statement.
- Prepared monthly budget & forecast.
- Report analysis and findings to management team.
- Performed account reconciliations to ensure financial integrity.
- Identified accounting errors when cross-referencing documents and database information.
- Record all financial transactions into accounting system.
- Review of assistant's Bi-Monthly Good & Service Tax Forms & reports.
- Prepared & ran report Bi-Monthly Good & Service Tax Form.
- Reconciled and closed 5 backlogged internal accounts that could not pass an audit prior to my employment.
- Liaised with external auditor to ensure compliance with audit and statutory requirements.
- Allocation entries for inter-company.
- Worked part-time in a remote capacity (Dec 2016 -Jul 2020)
Senior Accounts & Admin Executive
Eurosteel & Tools Sdn Bhd
Kuala Lumpur
05.2013 - 11.2015
- Supervised two accounting and general clerks, ensuring accurate data entry and adherence to compliance protocols.
- Applied practical knowledge in managing accounts receivable and accounts payable processes.
- Managed banking transactions and cash flow monitoring.
- Handling bank, general ledger & AP reconciliations and took corrective actions on deviations.
- Ensuring monthly, quarterly and year end close for financial statement happens accurately and on time.
- Liaised with external auditor to confirm compliance with audit and statutory requirements.
- Prepare monthly projection cash flow.
- Monitor due date payments, such as banker acceptance and revolving credit.
- Checked vendor payments, petty cash and others accounting disbursements for accuracy and compliance.
- Fixed Assets - maintain subledger, detailed reconciliation and ensure compliance with company's capitalization and depreciation policies.
- Generated monthly report & submission online for Good & Services tax.
- Completed application forms for banker acceptance and telegraphic transfer payments accurately.
- Liaise with bankers for booking, extension, and price negotiations of Foreign Exchange contract.
- Managed administration tasks, including renewal of business licenses, road tax, insurance, and work permits for foreign workers.
- Employed initiative-taking and collaborative approaches to strengthen relationships and manage customer needs.
Senior Accounts Executive /Office Manager
B.T. Engineering Sdn Bhd
Silibin
06.2011 - 05.2012
- Improved employee and client retention rates through active communication and problem-solving effort.
- Collected payments for service and goods that were sold to clients. Reduced non-payments by 85%.
- Reviewed salesmen commission claims prepared by marketing staff.
- Oversaw monthly payroll processing, verifying accuracy of annual leave, medical leave, and allowances.
- Assisted Managing Director with staff recruitment. Reviewed submitted resumes and interviewed applicants.
- Supervised Salesclerks.
- Audited suppliers’ invoices, delivery orders, and purchase orders for accuracy, facilitating timely payments.
- Reviewed Credit Notes issued to customers.
- Monitored technician overtime submissions for compliance.
- Reviewed all project progress claim milestones for payment.
- Reconciliations of Credit Cards payment received.
- Reconciled monthly vendor accounts, including review for missing invoices.
- Resolved differences in disputed or incorrect invoices.
- Maintained accurate historical records by systematically filing documents.
- Prepared depreciation schedules for fixed assets.
- Reconciliation of bank statements, general ledger, and AP.
- Prepared year end closing financial statements.
- Reconciled and closed problematic accounts that were left open prior to my employment.
- Liaise with external auditor to ensure compliance on all matters pertaining to audit and statutory requirements.
Account Supervisor/Assistance to Account Manager
TSR Capital Bhd
Kuala Lumpur
01.2001 - 07.2008
- Supervised a team of 5 clerks in the accounting office, ensuring accurate financial processing.
- Identified and resolved Subcon double claim, resulting in savings of over RM200,000 for the company.
- Reviewed payment vouchers for sub-cons, suppliers, petty cash disbursements, and general/miscellaneous expenses to ensure accuracy and compliance.
- Finalization and reconciliation of bank accounts and inter-company balances.
- Prepared letters of credit and bank guarantee for construction projects.
- Reviewed all sub-con Journal and General Journal entries.
- Fixed Assets- maintained ledger detailing reconciliation ensuring compliance with company's capitalization and depreciation policies.
- Coordinated with external auditor to resolve compliance issues, enhancing overall audit readiness.
- Prepared quarterly and fiscal year end closing financial statement.
- Assisted accountant for quarterly cash flow statement.
Education
Continuing Education - Accounting/Bookkeeping
Austin Community College
Round Rock, TX04-2020
Mastering QuickBooks Class -
Intuit QuickBooks Training
Butte, MT04-2017
Diploma - Accounting and Business Computing
Systematic Computer Centre Sdn Bhd
Kuala Lumpur06-1990
Skills
- Accounts payable management
- Texas Uniform Statewide Accounting System (USAS)
- Accounting payroll system
- Invoice Tracking System
- Payment processing
- Voucher preparation
- Financial reporting
- Account reconciliation
- Audit compliance
- Financial analysis
- Microsoft Excel
- QuickBooks
- Statewide online system
- Microsoft Word
- Microsoft Outlook
- Microsoft Teams
- Document management
- Timekeeping administration
- Problem solving
- Analytical thinking
- Attention to detail
- Organization and time management
- Organization and time management
Timeline
AP Account Level III
Health and Human Services Commission
04.2023 - Current
Part-Time Office Assistant / Bookkeeper
Adult & Teen Challenge of Texas
01.2020 - 03.2023
Senior Accounts & Admin Executive
Ace Consulting Group Services Sdn Bhd
10.2015 - 07.2020
Senior Accounts & Admin Executive
Eurosteel & Tools Sdn Bhd
05.2013 - 11.2015
Senior Accounts Executive /Office Manager
B.T. Engineering Sdn Bhd
06.2011 - 05.2012
Account Supervisor/Assistance to Account Manager
TSR Capital Bhd
01.2001 - 07.2008
Continuing Education - Accounting/Bookkeeping
Austin Community College
Mastering QuickBooks Class -
Intuit QuickBooks Training
Diploma - Accounting and Business Computing
Systematic Computer Centre Sdn Bhd