Yureli Castro
American Integrated Services
Vacaville,CA
1
Language
Dynamic Administrative Office Manager with a proven track record in optimizing office operations and enhancing team collaboration. Expert in payroll processing and event coordination, I streamlined workflows, resulting in improved efficiency and reduced costs. Committed to fostering a positive work culture while delivering exceptional results in organizational leadership.
Professional with proven track record in office management, bringing robust organizational and coordination skills. Adept at streamlining processes, enhancing team collaboration, and ensuring smooth daily operations. Strong problem-solver with keen eye for detail, ready to adapt to evolving challenges and drive productivity. Known for reliability, effective communication, and fostering cohesive work environment.
Work History
Administrative Office Manager
2 Years 11 Months- Coordinated daily office operations, ensuring smooth communication across departments and leadership.
- Managed calendars, meeting logistics, and travel arrangements for staff and executives.
- Processed invoices, purchase orders, and expense documentation with careful attention to accuracy.
- Maintained confidential records, files, and compliance documents in organized tracking systems.
- Supported payroll and HR administrative tasks, including onboarding paperwork and employee updates.
- Tracked office supplies, vendor orders, and service requests to prevent workflow interruptions.
- Prepared reports, correspondence, and presentations using Microsoft Office applications.
- Resolved scheduling, billing, and administrative issues promptly to support efficient office functions.
- Created a welcoming office environment by maintaining clean, organized spaces for staff use.
- Updated reports, managed accounts, and generated reports for company database.
- Managed payroll and benefits administration to ensure accuracy and compliance with company policies.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Monitored inventory levels of office supplies, placing orders when necessary to prevent stock shortages.
- Developed strong relationships with clients through exceptional customer service and timely responses to inquiries.
- Maintained strict confidentiality of sensitive information, upholding the highest standards of professionalism at all times.
- Assisted executive management with special projects as needed to support overall business objectives.
- Fostered a positive work culture through open communication channels, promoting teamwork and collaboration among staff members.
- Established workflow processes, monitored daily productivity, and implemented modifications to improve overall performance of personnel.
- Coordinated events and meetings, resulting in seamless execution and positive attendee experiences.
- Reduced costs by negotiating vendor contracts for office supplies and services.
- Planned and executed company events such as year-end holiday party, meetings and staff mixers to promote office morale and cohesion.
- Streamlined office processes by implementing efficient organizational systems and procedures.
- Managed hiring process from job posting to onboarding, ensuring top talent acquisition for key positions.
- Optimized workflow within the office by delegating tasks effectively among team members according to expertise levels.
- Ensured timely completion of projects by creating detailed schedules and monitoring progress throughout each phase.
- Improved communication between departments for better collaboration and problemsolving.
- Implemented new software systems, increasing efficiency in daily operations and record-keeping tasks.
- Collaborated with IT department in troubleshooting technical issues, improving overall system functionality.
- Oversaw budgeting process, ensuring accurate financial reporting and adherence to established guidelines.
- Conducted performance evaluations, providing constructive feedback to employees for continuous improvement efforts.
- Completed bi-weekly payroll for Number employees.
- Created organized filing system to manage department documents.
- Organized and updated databases, records and other information resources.
- Oversaw appointment scheduling and itinerary coordination for both clients and personnel.
- Identified opportunities to streamline processes and improve office operations and efficiency.
- Coordinated office events, seminars and meetings for staff and clients.
Invoicing Assistant
- Processed customer invoices accurately, verifying pricing, quantities, and billing details.
- Entered sales transactions into accounting systems, maintaining clean and organized records.
- Reconciled invoice discrepancies by reviewing orders, delivery documents, and payment information.
- Assisted accounts receivable activities, tracking outstanding balances and supporting collection follow-up.
- Prepared billing documents for completed orders, ensuring timely invoice distribution.
- Communicated with sales and operations teams to resolve order and invoicing issues.
- Maintained filing systems for invoices, credit memos, and payment records.
- Supported daily accounting tasks, adapting quickly to changing workload and priorities.
- . Trained new employees on company-specific invoicing software platforms.
- . Ensured legal compliance with applicable regulations related to invoicing practices.
- Implemented a standardized format for all invoices, improving readability and reducing customer confusion.
- . Assisted in budget preparation by providing historical analysis of client payments patterns.
- Streamlined invoicing processes by implementing an efficient digital filing system.
- Consistently met strict deadlines for invoice processing, contributing to efficient cash flow management within the organization.
- Contributed to process improvement initiatives within the invoicing department, leading to increased efficiency and reduced delays in payment collection.
- Maintained up-to-date client records, enabling prompt and accurate invoicing.
- Facilitated interdepartmental communication regarding invoicing issues, fostering collaboration towards swift resolution.
- Assisted in monthly financial reporting, providing key insights into outstanding invoices and revenue projections.
- Expedited payment processing by maintaining relationships with clients'' accounts payable departments and providing necessary documentation upon request.
- Enhanced customer satisfaction by promptly addressing and resolving invoice-related queries.
- Collaborated with the sales team to ensure accurate and timely billing for all clients.
- Reconciled discrepancies between purchase orders, delivery documents, and invoices with keen attention to detail.
- Contributed to the development of a comprehensive invoicing manual, ensuring consistency in procedures across the department.
- Improved accuracy in tax calculations on invoices by regularly updating company tax information.
- Reduced errors in invoicing through meticulous review and cross-checking of data.
- Interacted with customers to resolve billing disputes and respond to inquiries.
- Verified accuracy of billing data and corrected discrepancies.
- Processed customer invoices, credit memos and payments within established timelines.
- Managed invoicing and payment processing operations.
- Handled account payments and provided information regarding outstanding balances.
- Maintained detailed records of customer payments and billing adjustments.
- Executed billing tasks and recorded information in company databases.
- Monitored outstanding invoices and performed collections duties.
- Entered and maintained billing information in company internal databases for accessibility.
- Generated daily, weekly and monthly reports for billing department.
- Responded to customer concerns and questions on daily basis.
- Used data entry skills to accurately document and input statements.
- Collaborated with customers to resolve disputes.
- Maintained accurate records of customer payments.
- Produced and mailed monthly statements to customers and assisted with related requests for information and clarification.
- Entered invoices requiring payment and disbursed amounts via check, electronic transfer or bank draft.
- Reconciled accounts receivable to general ledger.
- Created improved filing system to maintain secure client data.
Education
High School Diploma
Skills
Scheduling and calendar management
Office administration
Training and coaching
Account reconciliation
Budgeting and finance
Scheduling management
Payroll and budgeting
Proposal writing
Database administration
Expense reporting
Event coordination
Payroll processing
Organizational leadership
Human resources management
Workflow planning
Office management
Business recordkeeping
Expense tracking
Human resources
Employee onboarding
Hiring and terminations
Languages
English
Native or Bilingual
Timeline
Administrative Office Manager
American Integrated Services
11.2023 - 2026Read More
Invoicing Assistant
Castro Tile
2018 - 2023Read More
Armijo High
High School Diploma
Read More