Alyssa Garcia
New Braunfels,TX
Summary
Dynamic Accounts Payable Specialist with proven expertise at Osprey Packs, excelling in invoice processing and vendor management. Recognized for enhancing financial accuracy and resolving discrepancies, I leverage strong problem-solving skills and meticulous attention to detail to drive efficiency and support month-end closing activities.
Overview
24
24
years of professional experience
Work History
Accounts Payable Specialist
Osprey Packs/Helen of Troy
Cortez, CO
08.2023 - 11.2024
- Processed invoices and expense reports
- Managed vendor relationships by resolving payment discrepancies, answering inquiries, and maintaining open lines of communication
- Collaborated with cross-functional teams to resolve billing issues and improve overall efficiency
- Generated weekly aging reports to monitor outstanding invoices
- Assisted in month-end closing activities by preparing accruals for outstanding invoices
- Maintained organized filing system for all accounts payable documents, ensuring easy retrieval when needed
- Participated in annual audits by providing supporting documentation for accounts payable transactions as requested by auditors
- Identified and resolved duplicate payments, saving the company money
- Processed 1099’s for tax reporting
- Collaborated with teams to prepare the company for a core accounting software change
Mortgage Loan Processor
Dolores State Bank
Cortez, CO
11.2021 - 08.2023
- Assisted bank lenders in processing customer applications for mortgage loans.
- Collected information and generated necessary documents for loan progression.
- Ensured compliance with federal regulations and internal policies during loan processing.
- Ordered appraisals and title services on behalf of borrowers as needed.
- Prepared closing documents, including title policies, deeds, and disclosures.
Sales Operations
Ballantine Communications
Durango, CO
07.2021 - 11.2021
- Facilitated three sales teams (Print, Digital, Directory Plus) in achieving sales goals.
- Managed daily operations, including phone and email communications, status reporting, and product bookings.
- Obtained ad proof approvals by reaching out to customers for timely feedback.
- Implemented digital marketing sales contracts to enhance revenue generation.
- Coordinated party planning activities for newspapers and magazine contests.
- Executed various miscellaneous projects to support overall team objectives.
Accounts Payable Specialist
Southwest Memorial Hospital
Cortez, CO
06.2019 - 05.2021
- Processed approximately 2,000 invoices monthly for contracted vendors and physicians.
- Executed weekly check runs to ensure timely payments.
- Verified vendor statements to guarantee accurate account reconciliations.
- Developed monthly accruals and reports for Accounting Director and CFO.
- Assisted in month-end closing activities to enhance financial reporting accuracy.
- Prepared 1099 forms at fiscal year-end to comply with legal requirements.
- Managed patient and insurance refunds to improve service quality.
- Maintained strong vendor relationships to ensure account stability.
Self Employed
Log Cabin Daycare
10.2017 - 10.2018
- In-home daycare accommodating 4 children
Customer Service Representative
Integrity Glass of Colorado
Mancos, CO
09.2015 - 11.2017
- Processed orders and warranty requests for glass projects including windows, shower surrounds, and mirrors.
- Coordinated product ordering, delivery, and installation schedules with customers.
- Acted as Milgard Windows dealer and company representative.
- Produced billing for Milgard warranty work in surrounding counties, managing payments in QuickBooks.
- Created estimates and invoices to streamline billing processes.
- Processed insurance claims efficiently to expedite customer service.
- Increased new Milgard Window sales from $10,000 annually to over $100,000 within two years.
CPA Assistant
Bruce Chilcott CPA
Mancos, CO
09.2013 - 04.2016
- Processed personal earnings data using Lacerte Tax software and QuickBooks Pro.
- Created Excel spreadsheets for presenting personal information to accountants.
- Managed client communications, addressing inquiries and providing timely updates.
- Organized and maintained confidential client files and financial records.
- Supported tax preparation by gathering essential documentation from clients.
- Facilitated bookkeeping through accurate data entry and transaction reconciliation.
- Entered data into databases with precision and efficiency.
Payroll Clerk/Notary
Sturgeon Electric Company
Tempe, AZ
02.2007 - 03.2010
- Collected and transferred time sheets into Excel and JD Edwards for payroll processing.
- Maintained weekly logs of equipment use, generating reports for billing, paychecks, and shipping.
- Processed new employee orientations and terminations efficiently.
- Executed motor vehicle, previous employer, and drug history checks for compliance.
- Updated employee Department of Transportation medical cards, commercial driver licenses, and tax forms as needed.
Order Processing Coordinator-Lennar Homes
Creative Touch Interiors
Phoenix, AZ
07.2005 - 06.2006
- Coordinated material orders and delivery schedules with installation timelines.
- Generated work orders while collaborating with scheduling and labor departments.
- Confirmed materials prior to installation, ensuring all paperwork for flooring, mud work, and granite countertops was completed.
- Maintained constant communication with field superintendents, interior designers, and account executives for effective project execution.
Office Assistant-Closing Department and Accounts Payable Clerk
Beazer Homes
Tempe, AZ
03.2004 - 05.2005
- Processed, copied, filed, distributed, and mailed contract addendums for Closing department.
- Managed office correspondence and communication between departments.
- Organized and maintained filing systems for project documentation.
- Performed data entry tasks into various computer systems accurately and efficiently.
- Executed daily deposits and billing tasks for A/P department.
- Managed miscellaneous projects to support A/P operations efficiently.
Flooring Estimator
Floorworks Inc.
Phoenix, AZ
04.2001 - 09.2001
- Interpreted blueprints, collaborating with installers, supervisors, sales representatives, and designers.
- Evaluated project specifications to establish material requirements and cost estimates.
- Analyzed drawings for precise measurements and accurate cost projections.
- Liaised with suppliers to secure quotes and confirm material availability.
Education
Associates - General Studies
Chandler - Gilbert Community College
Chandler, AZ06-2003
Skills
- Invoice processing
- Vendor management
- Expense reporting
- Financial reconciliation
- Auditing support
- Regulatory compliance
- Cross-functional collaboration
- Effective communication
- Problem solving
- Attention to detail
- Time management
- Customer relationship management
- Accounts payable auditing
- 1099 preparation
- Account reconciliation
- Month-end closing
- Report preparation
- Payment scheduling
- Data entry
- Payment processing
- Quickbooks
- Electronic payments
- Bank reconciliations
- Statement reconciliation
- Data entry and 10-key
- Organizational skills
Timeline
Accounts Payable Specialist
Osprey Packs/Helen of Troy
08.2023 - 11.2024
Mortgage Loan Processor
Dolores State Bank
11.2021 - 08.2023
Sales Operations
Ballantine Communications
07.2021 - 11.2021
Accounts Payable Specialist
Southwest Memorial Hospital
06.2019 - 05.2021
Self Employed
Log Cabin Daycare
10.2017 - 10.2018
Customer Service Representative
Integrity Glass of Colorado
09.2015 - 11.2017
CPA Assistant
Bruce Chilcott CPA
09.2013 - 04.2016
Payroll Clerk/Notary
Sturgeon Electric Company
02.2007 - 03.2010
Order Processing Coordinator-Lennar Homes
Creative Touch Interiors
07.2005 - 06.2006
Office Assistant-Closing Department and Accounts Payable Clerk
Beazer Homes
03.2004 - 05.2005
Flooring Estimator
Floorworks Inc.
04.2001 - 09.2001
Associates - General Studies
Chandler - Gilbert Community College