Amanda J. Leopold
Napa,USA
Summary
Demonstrates strong analytical, communication, and teamwork skills, with proven ability to quickly adapt to new environments. Eager to contribute to team success and further develop professional skills. Brings positive attitude and commitment to continuous learning and growth.
Overview
14
14
years of professional experience
Work History
Staff Accountant & Payroll Manager
Auberge du Soleil
04.2022 - Current
- Perform daily audit of revenue for the Hotel, Restaurant, and Spa ensuring accurate posting to the correct GL, reconcile any discrepancies with credit card payments, correct posting issues, work closely with managers for any posting reclasses, and post daily audit into Great Plains
- Daily audit of Server/Bar Tender tips, In Room Dining, Housekeeping, and Private Dining service charges, and Spa commission and gratuity, ensuring that totals balance to the GL, researching discrepancies between what was posted and what was reported, working closely with F&B and other department managers for corrected tip sheets, entering corrected tips to correct discrepancy
- Submit daily revenue report to all management including all revenue to budget, hotel and spa stats, and daily labor expense to budget
- Daily report hotel and F&B stats and revenue to STR
- Monthly reconcile tip, garnishment, and 401k balance sheet accounts to zero. Reclass as needed to correct discrepancies
- Weekly upload all tips, service charges, other gratuity, package deliveries, amenities, spa commission and gratuity, and declared tips
- Reconcile all uploaded tips, service charges, etc to the GL from DayForce to ensure the correct amount is paid to the correct employee
- Monitor time punch errors and pending requests and work closely with managers to correct and approve in a timely manner
- Provide final checks to termed employees ensuring they are paid out any due balances and/or tips, gratuities, service charges earned.
- Responsible for bi-weekly payroll for 260 employees including audit of all uploads, entering misc payouts, paying out retros, making corrections to timesheets with information provided to me by managers, making manual corrections to checks, closely reviewing payroll register before processing
- Responsible for HSA/FSA file upload and 401k funding
- Pull all payroll reports from DayForce per pay period and post payroll journals including accrual journal
- Track, invoice, and post journals for all Task Force employees, when applicable
- Track arrears for employees on leave and work closely with HR to ensure balances have been reimbursed to the company
- Invoice all House, Partner, Relais and Chateaux and Intercompany accounts
- Track and follow-up with Sales Dept of all open A/R balances for parties, groups, and buy-outs
- Supervise 1099 process with AP clerk to ensure correct information is submitted
- Assist employees with any questions they may have on their payouts or hours
Finance & Administrative Manager
Napa Valley Museum
03.2020 - 04.2022
- Manage full A/P A/R, including processing employee exp and mileage reimbursement coding/classing and entry, payment via check, debit card, and ACH, invoicing customers and government entities, follow-up on past due invoices, entry of all revenue via checks, cash, wire transfers, ACH, and payment systems including tracking of all fees
- Responsible for monitoring all bank activity and bank transactions at branch and online portal
- Approve and process payroll bi-weekly for 9 employees
- Enter allocated costs and necessary payroll journals for correct departmental allocation
- Manage all HR functions, including employer audits, health, sick and vacation benefit, onboarding, terming, and furloughing employees
- Management and support of 3 employees ensuring company expectations are consistently met and approval of timesheets, vacation and sick time
- Responsible for all Administrative duties including tracking and ordering office supplies, implementing new software, scheduling outside contractors for necessary repairs, keeping the kitchen stocked with snacks and drinks for employees, hiring security, filing for ABC and other required permits, and planning all events
- Management of Merrill Lynch endowment accounts
- Update Merrill Lynch tracking spreadsheet with interest/dividend income purchase and sale of stocks
- Capture Gain/Losses and endowment transfers
- Responsible for full month-end process including reconciliation, financial reporting, journals for prepaid rent, prepaid insurance, payroll, loan liabilities, and Merrill Lynch endowment account
- Analyze and issue all monthly financials including financial statement, cash flow, balance sheet, AP/AR aging, event income, and expense tracking by class and submit to the board
- Preparation and timely filing of sales tax payments and quarterly returns
- Analyze, prepare and submit all required documentation and reports for Fiscal year 990 filing to the accounting firm
- Responsible for accurate1099 creation and distribution to vendors, contractors, state and federal entities
- Responsible for application of government loans and grants
- Track expenses and apply for forgiveness
- Work closely with the President and Director on various tasks and the general day to day running of the Museum
Staff Accountant
Joseph Phelps Vineyards
02.2018 - 02.2020
- Utilize BNA software to manage Fixed Assets
- Add and retire Fixed Assets monthly
- Create depreciation journals monthly
- Update capital spending spreadsheet monthly
- Track Vineyard Development
- Track Barrel Inventory
- Annual review of Fixed Asset inventory
- Reconcile balance sheet accounts and record journal entries, as needed
- Preparation and timely filing of BOE sales tax payments and quarterly returns
- Submit for approval, code and process all Distributor Bill Backs
- Create month end sales reports
- Create and submit invoicing for all barrel sales
- Preparation and timely filing of business property tax statements
- Administration of company purchase card program (manage coding, request cards, control access, change limits, etc.)
- Track daily harvest activity during harvest season (track varietal tonnage and submit insurance claims, if necessary)
- Manage, submit and track outside grower payments
- Prepare month end reports for sales team, culinary, hospitality, retail, production and vineyard departments
- Create and enter standard month end journals
- Analyze General Ledger and enter reclasses as needed
- Responsible for interim and year end audit assignments
- Assist with preparation of vineyard budget and reforecast
- Provide back up for A/P & A/R staff
- Miscellaneous projects as required
Accounting Assistant
Napa Biomedical Solutions, Inc.
10.2015 - 10.2018
- Reconcile banks accounts for multiple entities, including preparing and making deposits, transfers and setting up ACH’s
- Process all Payables, including: research, entering, coding, job costing, cutting checks and sending payments
- Responsible for reconciling and processing credit card statements
- Responsible for Accounts Receivable, including: invoice creation, tracking open AR and collections
- Generate payroll for 50+ employees as well as maintain data accuracy, research and resolve any errors in the payroll system
- Process and issue manual checks including: Final, bonuses, severance and one offs
- Review, analyze and enter payroll records into QuickBooks
- Track accurate vacation/sick time
- Responsible for employee intake/termination paperwork and new employee files
- Management of benefits and 401(k) plan administration and reporting
- Responsible for calculating and reporting Payroll figures for Workers Comp reports as requested from insurance companies
- Create financial reports for monthly, quarterly, yearly, or requested reporting to the President, COO, and accounting manager
- Track, manage and report income and expenses for Education conference budgets
- Analyze, examine, compile financial information, and reconcile reports and financial data
- Responsible for accurate1099 creation and distribution
- Knowledgeable with various financial reporting, month end and year end duties
Administrative Director
CANVAS
06.2015 - 09.2015
- Responsible for management of membership database
- Responsible for processing and payment of all due invoices and membership payments
- Audited and reconciled bank statements
- Published, edited, and managed website events and job board, including: reaching out to members for accurate information, troubleshooting problems, processing payments for featured events, and reaching out to members and nonmembers to encourage posting on the website
- Planned events for high level industry executives, including: Venue reach out to host event, correspondence with venue, regarding food, wine, attendee dietary restrictions and event requirements, created and sent invitations and followed up to confirm attendance
- Worked all events registering members and nonmembers, taking payments, walking the event making sure members and vendors had what they needed and networking as the face of CANVAS
- Responsible for general office manager duties such as tracking and purchasing all office supplies
Ticket Agent, Audit Supervisor, and Payroll Specialist
Catalina Adventure Tours
03.2014 - 04.2015
- Responsible for selling, reallocating, and refunding tickets for all tours
- Responsible for resolving customer service issues and complaints
- Auditing and tracking financials for all water tours including Submarine and Glass bottom boat
- Work directly with Executive Director on audit discrepancies and financial reports
- Audit and process for payment all employee time cards based on schedule
- Calculate and process all commissions based on sales for deckhands and Captains on boat tours
- Responsible for reconciling credit card statement for company expenses
- Wrote and updated ticket agent handbook
- Worked with Vice President and Director of tours on various projects
Accounts Payable
Rialto Capital Management
09.2010 - 09.2011
- Code, process, research all invoices for foreclosed properties
- Code and process for payment all employee expense reports company wide
- Research and work with payroll to resolve any issues regarding expense report discrepancies
- Responsible for assisting vendors with any unresolved payment issues and overall customer service
- Responsible for creating new vendors, and updating vendor information
- Assist supervisors with various research projects
Education
High School -
Brandon High School
Brandon, FLCollege courses -
Miami Dade College
Miami, FLSkills
- Microsoft Office Suite 2017
- Excel
- Word
- Google Drive
- Typing
- Data Entry
- AS400 System
- Quickbooks
- Great Plains
- Timberline Accounting software
- AMS
- CashPro
- Dropbox
- Bloomberg BNA Fixed Assets
- Paylocity
- Neon CRM/Pay
- ADP
- Day Force
- Springer Miller
- Touch
- Book4time
- Accounts receivable
- Monthly journal entries
- Payroll processing
- Account reconciliation
- Audit support
- Journal entry preparation
- Monthly / quarterly / year end reports
- Microsoft Excel proficiency
- Payroll administration
- Financial reporting
- Accounts receivable management
Accomplishments
Utilized Google Docs to create a tracking system for spa retail revenue which was reported incorrectly. This allowed for the correct revenue to be reported.
Worked closely with F&B managers to improve the accuracy of reported tips and encourage an open door policy which was very much needed in my role.
Manager of the Qtr
I was awarded Manager of the QTR for my dedication in fixing a very large payroll issue directly impacting employee pay.
Timeline
Staff Accountant & Payroll Manager
Auberge du Soleil
04.2022 - Current
Finance & Administrative Manager
Napa Valley Museum
03.2020 - 04.2022
Staff Accountant
Joseph Phelps Vineyards
02.2018 - 02.2020
Accounting Assistant
Napa Biomedical Solutions, Inc.
10.2015 - 10.2018
Administrative Director
CANVAS
06.2015 - 09.2015
Ticket Agent, Audit Supervisor, and Payroll Specialist
Catalina Adventure Tours
03.2014 - 04.2015
Accounts Payable
Rialto Capital Management
09.2010 - 09.2011
College courses -
Miami Dade College
High School -
Brandon High School
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