Hi, I’m
Amanda Quigley
Executive Assistant
Hayward,WI
Summary
Driven and resourceful administrative professional with 8+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
16
years of professional experience
Work History
Link Snack’s Inc.
Executive Assistant
01.2016 - Current
Job overview
- Maintained demanding calendars personal and professional for CEO, Chairman of the Board, and spouses, which includes scheduling meetings, appointments, speaking engagements, and travel arrangements (domestic and international)
- Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting operations of the company and family
- Prioritized conflicting needs and making decisions for successful completion of projects often with deadline pressures
- Facilitated Annual Charity Golf Tournament Event
- Coordinated with participating vendors during event planning.
- Managed event logistics and operations.
- Communicated with catering, lighting and sound companies to obtain price quotes.
- Acquired contracts and agreements to finalize negotiations and obtain approval signatures.
- Organized and coordinated conferences and monthly meetings.
- Supported business and hospitality needs of corporate partners and staff during meetings and company events.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Handled confidential and sensitive information with discretion and tact.
- Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Planned, directed and managed coordination of flight missions for flight crews.
- Maintained flight logs on incoming and outgoing flights and individual flights.
- Created and implemented filing and organization practices for documents, reports and calendars.
Link Snack’s Inc.
Corporate HR Manager
01.2012 - 01.2016
Job overview
- Managed the staffing process, including recruiting, interviewing, hiring and onboarding
- Ensured job descriptions were up to date and compliant with all local, state and federal regulations
- Developed training materials and performance management programs to help ensure employees understand their job responsibilities
- Ensured compliance with national and local HR regulations by conducting investigations and maintaining records
- Identify and recommended improvements to internal standard operating procedures, including team restructuring and morale building
- Ran payroll for Corporate and Sales Team Members
- Manage and created all onsite team member engagement events with Team Members.
- Maintained company compliance with local, state, and federal laws, in addition to established organizational standards.
- Maintained payroll and benefits for employees in various locations and diminished financial discrepancies through expert program management.
- Monitored and handled employee claims involving performance-based and harassment incidents.
- Facilitated onboarding sessions and on-the-job training for new hires, bolstering employee job position knowledge and skillset.
- Motivated employees through special events, incentive programs, and constructive feedback.
- Organized and led staff orientation programs and training to promote collaboration.
- Maintained human resources regulatory compliance with local, state and federal laws.
- Evaluated employee onboarding programs and presented strategic improvement recommendations to upper management.
- Coordinated employee grievances and disputes in timely and professional manner by finding constructive solutions.
- Implemented performance reviews and motivational strategies to elevate HR team results.
Link Snack’s Inc.
HR Generalist
01.2012 - 01.2014
Job overview
- Conduct employee onboarding and help organize training & development initiatives
- Provide support to employees in various HR-related topics such as leaves and compensation and resolve any issues that may arise
- Promote HR programs to create an efficient and conflict-free workplace
- Assist in development and implementation of human resource policies
- Undertake tasks around performance management
- Gather and analyze data with useful HR metrics, like time to hire and employee turnover rates.
- Planned and managed recruitment activities for new hires using strategic personnel, staffing, and position management practices.
- Reviewed and screened applicant resumes to identify qualified candidates.
- Liaised between management and employees to deliver conflict resolution, alleviate problems, and interpret compensation and benefits policies.
- Reviewed existing policies and procedures to make recommendations for enhancing work productivity, recruitment, hiring processes, and talent management.
- Oversaw and managed hiring process and assisted human resources.
- Partnered with senior leadership to establish and develop corporate and HR policies and procedures.
- Briefed job applicants regarding responsibilities, benefits and schedules to provide information regarding job specifications and logistics.
- Maintained personnel records and statistical data to establish accuracy and compliance with applicable regulations.
Link Snack’s Inc.
Credit Analyst
01.2008 - 01.2012
Job overview
- Manage Accounts Receivable for multiple Jack Links territories
- Maintain organized files to manage customer accounts
- Assist Sales Reps with paperwork and reporting to ensure customer accounts were current
- Maintain customer relationships to assist with payments, credits, and any issues that arise on their accounts
- Work with team members in completing goals or assist with their accounts
- Knowledge and Understanding of Link Snack’s Policies and Procedures.
Education
University of Minnesota
HR Generalist Certificate
01.2013
HIPAA Certification
01.2012
Skills
- Detail-oriented
- Delegate and prioritize multiple tasks effectively in a fast-paced environment while building high-trust and relationships
- Microsoft Excel, Microsoft Word, Power Point, Outlook, and Teams
- SAP
- Kronos, Concur
- LastPass
- Smartsheets
- Business Administration
- Customer Service
- Scheduling
- Travel Administration
- Office Management
- Administrative Support
- Expense Reporting
- Policy Enforcement
- Database Management
- File Organization
- Project Management
- Executive Support
- Information Confidentiality
- Conflict Management
- Business Correspondence
- Travel Coordination
- Travel Arrangements
- Strong Problem Solver
Hobbies and Interests
- Event Planning
- Traveling
- Outdoor Pursuits
Timeline
Executive Assistant
Link Snack’s Inc.
01.2016 - Current
Corporate HR Manager
Link Snack’s Inc.
01.2012 - 01.2016
HR Generalist
Link Snack’s Inc.
01.2012 - 01.2014
Credit Analyst
Link Snack’s Inc.
01.2008 - 01.2012
University of Minnesota
HR Generalist Certificate
HIPAA Certification