Antoinette Montoya
Katy
Summary
Detail-oriented Administrative Assistant skilled in effective communication and record management. Proven ability to coordinate onboarding processes and manage office operations, ensuring efficiency and accuracy.
Overview
4
4
years of professional experience
Work History
Administrative Assistant
Woodcreek Bend Memory Care
Katy
10.2022 - Current
- Managed daily office operations, ensuring smooth functioning of memory care facility.
- Assisted in maintaining accurate resident records and documentation.
- Communicated with families about resident needs and activities regularly.
- Organized supply inventory and placed orders for necessary materials.
- Provided administrative support during team meetings and training sessions.
- Answered phone calls and emails to provide information, resulting in effective business correspondence.
- Entered data into spreadsheets using Microsoft Excel or other similar programs.
- Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
- Handled confidential documents in an organized fashion according to established protocol.
- Checked stock levels to ensure adequate office supplies availability.
- Greeted visitors in a professional manner, responding to inquiries and directing them to appropriate personnel.
- Provided administrative support to the executive team, including scheduling meetings and managing calendars.
- Scheduled appointments for clients, customers, and internal staff, enhancing communication flow.
- Collaborated with vendors to promptly resolve billing discrepancies, maintaining accurate financial records.
- Maintained organized records of invoices and payment transactions.
- Coordinated onboarding processes for new hires across multiple departments.
- Managed scheduling for orientation sessions and training workshops for new employees.
- Collaborated with HR to ensure compliance with hiring regulations and practices.
- Coordinated scheduling of meetings and appointments for executive leadership team.
- Oversaw budget management, tracking expenses and processing invoices accurately.
Education
High School Diploma -
Nimitz High School
Houston, TX05-2010
Skills
- Office administration
- Record management
- Records management
- Document handling
- Data entry
- Report and document preparation
- Scheduling meetings
- Calendar management
- Office supply management
- Customer service
- Customer relationship management
- Administrative support
- Employee onboarding
- Event coordination
- Workflow planning
- Sales support
- Home healthcare management
- Payroll processing
- Payroll and budgeting
- Expense tracking
- Confidentiality protocols
- EMR systems
- Spreadsheet and database creation
- Recordkeeping
- Attention to detail
- Time management
- Problem solving
- Team collaboration
- Training and coaching
- Relationship building
- Effective communication
- Adaptability
- Goal setting
- EMR systems
- Spreadsheet and database creation
- Recordkeeping
- Goal setting
- Adaptability
Timeline
Administrative Assistant
Woodcreek Bend Memory Care
10.2022 - Current
High School Diploma -
Nimitz High School