Aroona Ahmereen
New York,New York
Summary
Experienced administrative professional prepared for this role with strong background in office management, scheduling, and communication. Skilled in handling multiple tasks efficiently, ensuring smooth operations, and supporting executive teams. Team collaboration and adaptability to changing needs drive consistent achievement of organizational goals. Known for reliability and fostering positive work environment.
Overview
8
8
years of professional experience
Work History
Administrative Assistant
Physician Affiliate Group of New York (PAGNY)
09.2024 - Current
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Supported the finance team in month-end closing procedures, ensuring accuracy of accounts payable records and expense reporting.
- Managed vendor relationships to ensure timely delivery of goods or services at optimal prices without compromising quality standards.
- Collaborated with cross-functional teams to support company-wide initiatives while maintaining focus on departmental goals.
- Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Assisted with human resources tasks such as updating employee files or submitting time-off requests per company policy guidelines.
- Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
- Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.
Administrative Assistant
Commonpoint
12.2022 - 09.2024
- Supported the Vice President in achieving project goals through timely preparation of reports, documents, and presentations.
- Contributed to strategic projects by conducting research, compiling data, and creating informative summaries for executive review.
- Provided administrative support during peak periods and other emergencies, ensuring minimal disruptions to office functions and services.
- Organized complex calendars for the Vice President to ensure optimal time management and productivity.
- Developed strong working relationships with internal departments for better collaboration and efficiency.
- Enhanced departmental communication by scheduling and organizing meetings, presentations, and other events for the Vice President.
- Coordinated logistics for special events hosted by the Vice President''s office, ensuring successful execution from planning to completion.
- Streamlined office operations by implementing efficient filing systems and managing correspondence efficiently.
- Served as a liaison between the Vice President''s office and external partners or clients to facilitate effective communication channels.
- Ensured accuracy of important documents by proofreading and editing materials before submission or distribution.
Administrative Assistant
I&D Concierges
04.2022 - 11.2022
- Collaborated with other administrative professionals to share best practices and streamline processes across departments.
- Improved General Manager''s productivity with thorough calendar management and timely reminders for crucial deadlines.
- Contributed to the development of new operational strategies via active participation in brainstorming sessions.
- Saved costs on office expenditures by regularly reviewing vendor contracts and negotiating for better deals or more favorable terms.
- Assisted in budget preparation and expense tracking to maintain financial efficiency within the department.
- Maintained confidentiality of sensitive information by adhering to strict document handling policies and procedures.
- Organized company events such as conferences, workshops, and team-building activities to promote a cohesive work atmosphere.
Communications & Research Analyst
Center for Peace, Security and Development Studies (CPSD)
09.2017 - 01.2021
- Prepared detailed reports summarizing research findings and recommendations for further action.
- Conducted in-depth qualitative and quantitative research to identify trends and generate insights.
- Collaborated with cross-functional teams to generate relevant insights from diverse datasets.
- Streamlined internal workflows by automating data collection, analysis, and reporting tasks.
- Optimized research methodologies through continuous improvement initiatives, enhancing overall process efficiency.
- Increased client satisfaction by providing customized research solutions tailored to their unique business needs.
- Mentored new hires during their onboarding period leading them towards successful integration into the team.
Education
Master of Arts - Corporate Communication
Baruch College, CUNY
New York, NY01-2025
Bachelor of Science - Mass Communication
National University of Sciences And Technology (NUST)
01.2019
Skills
- Office administration
- Time management
- Expense reporting
- Information confidentiality
- Customer service
- Event coordination
- Travel planning
- Advanced MS office suite
- Project planning
- Schedule & calendar planning
- Zoom meeting software
- Google suite mastery
- Trello knowledge
Timeline
Administrative Assistant
Physician Affiliate Group of New York (PAGNY)
09.2024 - Current
Administrative Assistant
Commonpoint
12.2022 - 09.2024
Administrative Assistant
I&D Concierges
04.2022 - 11.2022
Communications & Research Analyst
Center for Peace, Security and Development Studies (CPSD)
09.2017 - 01.2021
Master of Arts - Corporate Communication
Baruch College, CUNY
Bachelor of Science - Mass Communication
National University of Sciences And Technology (NUST)
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