Brenda Kuesel
Mullica Hill,NJ
Summary
Experienced office management professional with solid background in administrative support and team leadership. Smoothly coordinates work of team members while meeting challenging office demands. Works well independently to handle assignments and always ready to go beyond basic assignments.
Overview
32
32
years of professional experience
Work History
Executive Administrative Assistant
Urethane Sciences
Berlin, NJ
01.2023 - 07.2023
- Handled scheduling for executive's calendar and prepared meeting agenda and materials.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Coordinated and booked airfare, hotel and ground transportation and prepared itinerary to facilitate successful trips.
- Produced accurate office files, updated spreadsheets.
- Scheduled appointments and handled calendars for senior leadership.
- Seamlessly interacted with colleagues to plan and complete special projects.
- Documented and distributed meeting notes to identify, analyze, and improve workflows.
- Handled confidential and sensitive information with discretion and tact.
- Processed travel expenses and reimbursements for Chief Executive Officer.
- Screened calls and emails and responded accordingly to support executive correspondence.
Administrative Coordinator
Delaware River Port Authority
Camden, NJ
08.2017 - 01.2023
- Provides confidential administrative support to Chief Financial Officer (CFO), Director of Finance, Payroll manager, Accounts Payable / Receivable Supervisor (AP/AR), Manager of EZ-Pass Technology and other Finance personnel as needed.
- Time Entry Administrator
- Process invoice cover sheets, expense reports, finance vouchers, and Sole Source for Finance division and EZ- Pass Technology department. Research payment status using SAP Accounts payable module and provide updates as needed to vendors & staff.
- Logs, tracks, and checks for accuracy, incorrect coding and approvals on all medical / finance vouchers, expense reports and legal bills, prints all supporting documents and routes to AP for payment.
- Receives AP check run, checks for accuracy while matching supporting documents. Prepares for mailing, and routes special handling items based on instructions
- Files and maintains all vouchers, expense reports, legal bills, and engineering contracts, including all information considered confidential. Retrieves filed vouchers for AP and others for review related to problem resolution during annual audit. Prepare files for upcoming year.
- Record Retention- manage and organize document storage, retrieval, and disposal for Finance division.
- Assist in researching necessary documentation requested by CFO and management personnel. Maintains bond issuance, banking, and economic development files. Responds to request from bondholders and investment firms for information on closed DRPA bond issues. Researches and provides clarification to resolve request.
- Assist the CFO with SS&R'S finalizing and formatting, preparing Finance & Board meeting binders, as well binders for Labor & O&M meetings. Budget scheduling.
- Create requisitions, obtain quotes, provide general ledger coding to ensure materials purchased are in line with Finance budget.
- Opens and distributes mail, performs faxing, scanning to others and external contacts. Coordinates internal and external mailings.
- Schedules meetings, using MicroSoft Teams / Outlook. Monitors appointments and meeting schedules. Responsible for attending meetings, recording, transcribing, and distributing minutes for Finance division. Orders refreshments / beverages when requested for meetings.
- Receives and screens visitors and incoming/outgoing telephone calls.
- Assist AP/ AR Supervisor- review toll checks for accuracy, tallying up and stamping for desk top deposit. Provides back-up assistance to AP when needed for invoice processing in SAP.
- Enter journal entries in SAP as requested by Director of Finance.
Executive Assistant to the Chief Executive Officer
South Jersey Port Corporation
03.2014 - 08.2017
- Provided administrative support to Chief Executive Officer, Deputy Director/Board Secretary & Chief Engineer .
- Managed complex calendars for on and off- site meetings.
- Planned events, including dinner parties, casual gatherings, large formal affairs and coordinated catering for monthly Board Meetings.
- Handled telephone, email, and postal mail inquires, personally handling basic questions and compiling lists for management review.
- Booked airfare, hotel and ground transportation to coordinate office travel, prepared meeting agendas and materials.
- Scheduled conference calls, agenda preparation, and minutes documentation.
- Drafted and edited correspondence, reports, prepared monthly Board Meeting reports.
- Assisted Chief Engineer with Bid Proposals and Bid Openings.
- Ordered all office supplies.
- Maintained all personnel and confidential files.
- Scheduled safety/ certification training for union employees.
- Communicated with outside vendors, government officials, US Coastguard, US Customs.
- Processed travel expenses and reimbursements for executive team and senior management group.
Bartender
P.J. Whelihan's Pub & Restaurant
04.2000 - 03.2014
- Greeted patrons seated at bar, provided menus, and memorized or recorded drink and food orders.
- Introduced new cocktail promotions that were popular with customers and increased sales during promotions.
- Monitored open bar tabs, closed out bills for departing patrons, and processed cash and credit transactions.
- Trained new bartenders, customer service, use of equipment, drink preparation, and up-selling techniques.
- TIPS Certification
Human Resources Assistant
Boscov's Department Store
01.1992 - 06.2000
- Supported efforts to recruit and hire staff, including posting advertisements, per-screening, interviewing applicants, completing reference checks, and orienting new employees.
- Responded to basic HR questions from managers and employees regarding personnel practices, labor laws, health insurance, retirement, workers' compensation, recruiting, time off, and training.
- Provided first-line customer service by responding to all HR for HR-related inquiries.
- Maintained/ updated personnel files, HR database records, grievance documentation, performance evaluations, disciplinary actions, employment verification.
- Verified information provided by applicants and performed full background checks for all positions.
- Payroll, Time Administrator, Staff Scheduler for 200 employees.
- Worked with Store Manager weekly regarding budgets and staffing.
- Traveled to new store openings to assist in training.
Education
HIGH SCHOOL DIPLOMA - Business Administration
Camden County Technical School
Sicklerville, NJ06.1989
Skills
- Business administration
- Organization
- Managing various projects
- Time management
- Prioritizing tasks
- Attention to detail
- Ensuring quality service
- Managing office supply inventory
- Travel arrangements
- Meeting coordination
- Human Resources Management (HRM)
- Scheduling
Timeline
Executive Administrative Assistant
Urethane Sciences
01.2023 - 07.2023
Administrative Coordinator
Delaware River Port Authority
08.2017 - 01.2023
Executive Assistant to the Chief Executive Officer
South Jersey Port Corporation
03.2014 - 08.2017
Bartender
P.J. Whelihan's Pub & Restaurant
04.2000 - 03.2014
Human Resources Assistant
Boscov's Department Store
01.1992 - 06.2000
HIGH SCHOOL DIPLOMA - Business Administration
Camden County Technical School