Carmen Maldonado
Fresh Meadows,USA
Summary
Facilitated optimal workflow for office staff by managing multiple priorities in a fast-paced, deadline-driven environment.
Overview
19
19
years of professional experience
Work History
Office Administrator
US Dental Arts
New York
03.2020 - Current
- Responsible for overseeing all administrative processes, including new and existing client filing systems and the creation of the master schedule.
- Manage the back office area and staff to achieve effective communication both internally and externally.
- Assist staff with any clerical or administrative tasks and offer suggestions to streamline and improve processes.
- Prepare routine correspondence, office forms and/or other business related documents.
- Perform office supply inventory and replenishment services as needed.
- Schedule and coordinate patient appointments.
- Assist with the scheduling of employee training.
- Represent the office at Health Fairs to gather new business.
- Reconcile bills and manage laboratory cases.
Office Manager
SCO Family Shelter
New York
06.2019 - 03.2020
- Successfully oversaw the organization and efficiency of daily office operations.
- Served as a liaison between internal departments as well as for external partners.
- Provided support for the director and complete staff.
- Helped to manage a staff of 25 employees.
- Created schedules, organized meetings, and handled multi-level office tasks with promptness and accuracy.
- Purchase furniture and all supplies needed for clients and staff.
- Process payroll and petty cash.
- Maintain company vehicles and compliance requirements.
- Managed Company PTO calendar and budget.
Office Manager
Concept Farm
New York
09.2006 - 05.2019
- Welcome and Greet clients.
- Manage day to day office operations and equipment needs and supply requests.
- Arrange travel for clients and staff as needed.
- Organized filing system for all employee and client files.
- Plan and execute all company social events, meetings and outings.
- Liaison between account executives, creative and production teams to ensure timely release of projects.
- Create timelines and estimates for all projects / create purchase orders.
- Oversee the internal process for all creative projects from concept to release.
- Assist Account Executives on projects deliverables as needed.
- Review and approve vendor invoices.
- Establish and maintain vendor relationships.
- Buy / license and manage stock photography for agency advertising and library.
- Manage company calendar / PTO doc.
- Expense reports / Petty cash.
- Open job numbers and maintain current jobs.
- Book conference rooms and setup / breakdown client meetings.
- Keep inventory and order supplies.
Education
Associates of Liberal Arts - undefined
Queensborough Community College
Queens, NY05.2018
Certification - Office Management and Dental Assisting
NY School for Medical and Dental Assisting
01.1998
Skills
- Schedule Management
- Travel Coordination
- Process Development
- Marketing Coordination
- Database Management
- Customer Service
- Communications
- Word
- Powerpoint
- Excel
- Outlook
- Switchboard
- Eaglesoft
Personal Information
Title: Office Manager
Timeline
Office Administrator
US Dental Arts
03.2020 - Current
Office Manager
SCO Family Shelter
06.2019 - 03.2020
Office Manager
Concept Farm
09.2006 - 05.2019
Associates of Liberal Arts - undefined
Queensborough Community College
Certification - Office Management and Dental Assisting
NY School for Medical and Dental Assisting