Debra Mann
Jackson Center,OH
Summary
To obtain a position in the Data Entry or Accounts Receivable/Payable which would offer new challenges. Dedicated administrative professional with successful experience in fast-paced office settings. Hardworking team player with expertise in completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision.
Overview
32
32
years of professional experience
Work History
Administrative Assistant
Village of Jackson Center
09.2014 - 11.2023
- Prepare vouchers for accounts payable
- Prepare and distribute minutes from council meetings
- Assist Utility Clerk in operations
- Many other duties assigned by various departments
- Assistant to the Village Administrator.
- Opened and properly distributed incoming mail to promote quicker response to client inquiries.
- Created welcoming environment for customer by greeting and assisting, as well as quickly responding to customer inquiries and needs.
- Created and updated physical records and digital files to maintain current, accurate, and compliant documentation.
- Compiled and analyzed data to produce reports.
- Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
- Promptly received and forwarded incoming communications, such as phone calls, emails, and letters, to appropriate staff.
- Provided vital support during audits by compiling documentation requested by auditors quickly and efficiently.
Interim Corporate Manager
Wally Byam Caravan Club
06.2014 - 09.2014
- Oversee and assign staff duties to insure efficient operation of WBCCI
- Managing Editor of the Blue Beret magazine
- Receive and perform request from Unit, Region and International Officers and WBCCI members through email, mail, telephone and in person meetings
- Maintain Corporate records
- Oversee maintenance on Headquarters office building and office equipment
- Oversee ordering of club inventory of WBCCI supplies
- Process all payroll records
- Implemented FileMaker software for memberships
- Administer investments of WBCCI certificates of deposits to maximize interest received
- Maintain postal permits
- Post Deposits etc
- In QuickBooks
- Maintain 7 different Bank accounts including the General Fund, Payroll accounts, and several Rally accounts.
Membership Director
Wally Byam Caravan Club
12.2010 - 06.2014
- Process new member applications and email applications
- Maintain positive communications with Units, Region and International Officers and WBCCI members
- Record all membership renewals
- Maintain records for Life members and Airstream life members
- Receive and maintain records on paid subscriptions for the Blue Beret magazine
- Prepare and mail Unit Audit list two times a year
- Mail delinquent letters
- Maintain all records for Founders Awards recipients
- Order all International Rally supplies
- Order all office supplies for WBCCI
- Balance PayPal account
- Balance Rally bank accounts
- Balance General account
- Process checks each week to pay invoice in QuickBooks
- Maintain Officers expense reports.
Members Services/Administrative Assistant
Wally Byam Caravan Club
02.2008 - 12.2010
- Enter in International Rally registrations and volunteer coupons
- Process Committee Chairman and early workers
- Process Vendor Applications
- Record all income in QuickBooks
- Process accounts payable/receivables
- Balance bank statement
- Invoice and ship supply orders
- Complete yearly inventory
- Process member address/email changes
- Open, sort and distribute mail
- Maintain Constitution and Bylaw amendments
- Answer phone and counter sales
- Process Memorials for the Blue Beret.
Sidney Municipal Court Deputy Clerk
City of Sidney
08.2007 - 02.2008
- Processed all Civil cases
- Processed prisoners
- Entered in State Highway Patrol tickets and City of Sidney Tickets
- Processed fine payments
- Answered phone
- Process probation cases and administered driving privileges.
Utility Clerk
Village of Jackson Center
05.1998 - 08.2007
- Calculate and print 700 utility bills.
- Collect Payments
- Mayor's court collections
- Make deposits
- Balancing all payments and bank deposits daily
- Computer data entry
- Typing, filing, accounting, answering phones, customer service
- Administrative Assistant to the Village Administrator
- Dispatch for all departments
- Notary Public for the State of Ohio.
Administrative Assistant
Village of Jackson Center
04.1997 - 05.1998
- Prepare vouchers for accounts payable
- Prepare and distribute minutes from council meetings
- Prepare agenda for council meetings
- Many other duties assigned by various departments.
Clerk/Assistant Manager
Center Pharmacy
11.1991 - 03.1993
- Customer Service
- Ordered inventory daily and stocked shelves
- Created promotional displays
- Assisted pharmacist on computer to fill prescriptions
- Balanced cash drawer daily.
Education
Office Technology
State Vocational Certification Upper Valley JVS
Piqua, OhioGED -
Edison State College
Piqua OhioSkills
- Spreadsheet Management
- Accounting Support
- Meeting Arrangements
- File Organization
- Purchase orders organization
- Dedicated Team Player
- Computer Proficiency
- Customer Service
References
References provided upon request
Timeline
Administrative Assistant
Village of Jackson Center
09.2014 - 11.2023
Interim Corporate Manager
Wally Byam Caravan Club
06.2014 - 09.2014
Membership Director
Wally Byam Caravan Club
12.2010 - 06.2014
Members Services/Administrative Assistant
Wally Byam Caravan Club
02.2008 - 12.2010
Sidney Municipal Court Deputy Clerk
City of Sidney
08.2007 - 02.2008
Utility Clerk
Village of Jackson Center
05.1998 - 08.2007
Administrative Assistant
Village of Jackson Center
04.1997 - 05.1998
Clerk/Assistant Manager
Center Pharmacy
11.1991 - 03.1993
Office Technology
State Vocational Certification Upper Valley JVS
GED -
Edison State College
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