Diane Sutton
Plano
Summary
Dedicated bookkeeper with many years of overseeing a diversified portfolio of commercial and multi-family properties, including several years of construction accounting from renovation to ground up.
Effective Assistant Property Manager offering excellent skills in customer service, telephone etiquette and issue response. Works cooperatively with property ownership, vendors and residents. Thorough understanding of housing laws and resident management.
Overview
17
17
years of professional experience
Work History
Assistant Property Manager
Wolverine Interests
Irving, Texas, United States
01.2026 - Current
Property Bookkeeper
ORDA Corporation
Dallas, Texas, United States
02.2019 - 03.2025
- Managed over $10M portfolio, processing daily rental payments for 14 shopping centers, as well as mortgage payments from homeowners an aggregate total of over 400 tenants. Balance at the end of the month to current bank statements. Review monthly balance sheet and general ledger. Prepare monthly journal entries. Post all payments to Excel spreadsheet with a listing of tenants, post to homeowner ledgers, contact all who are late each month, send out eviction notices, work with tenants and homeowners to receive payments due. Posted all CAM reconciliations. Kept current certificates of insurance on all 80 houses that are purchased or on land contract. Also prepare lease renewals and new leases for tenants. Collected over $100,000.00 in outstanding receivables from previous billings prior to my start date. Prepare all quarterly and annual financial statements for all properties. Worked with outside CPA firm to prepare all documents for year-end close.
Accounts Payable Specialist
Protea Real Estate
Dallas, Texas, United States
09.2017 - 01.2019
- Accounts payable for Multi Family Housing and HOA. Prepare and enter 400 invoices weekly, with correct expense coding. Run checks each week, sign and mail out. Balance all statements for accuracy to be sure payments were received and applied. Organized files, developed spreadsheets, faxed reports and scanned documents
Administrative Assistant to CFO/Liaison to Accounting Department (Contract)
Bradford Realty Company
Dallas, Texas, United States
02.2015 - 08.2017
- Worked with CFO on completion of all tasks, sending out Financial Statements via email/regular mail at month end. Handled all incoming and outgoing correspondence. Organized files, developed spreadsheets, faxed reports and scanned documents. Managed daily office operations and maintenance of equipment. Opened and assigned new client accounts. Process all accounts payable for Staff Accountants. Deposited rent checks through remote capture or sent deposits to bank via bank runners.
Property Bookkeeper
David E. Claassen Investments
Dallas, Texas, United States
04.2009 - 01.2015
- Commercial Real Estate Company: Accounts Receivable – daily deposits, post to 25 checkbooks, cash sheet, tenant log Take deposits to bank Accounts Payable – daily issuance of vendor payments, batch, sort, enter in check books, Excel, prepare checks, obtain signatures, copy and mail out. Monitor, prepare all mortgage payments, checking previous month balance, escrow accounts Calculate, log all lease commission payments, prepare check and mail out Keep track of all utility bills in utility log, pay timely Write letters to tenant on rent shortages due to increase, or payment escalations. Manual bank reconciliation for 25 property properties and management company Keep certificate of insurance records on all tenants and subcontractors Back up receptionist on phones Additional projects needed by owner or CPA QuickBooks Pro, 2010 Microsoft office products Computer admin for company Back up receptionist on phones Additional projects needed by owner or CPA QuickBooks Pro, 2010 Microsoft office products Computer admin for company
Education
Associate Degree - Business
Youngstown State University
Cleveland, Ohio, United States01-2004
Skills
- Bookkeeping
- Accounts Payable
- Spreadsheets
- Financial Reporting
- Reconciliation
- Accounts Receivable
- General Ledger Accounting
- Microsoft Word
- Microsoft Outlook
- Intuit Quickbooks
- Microsoft Office
- Systems Administration/Management
- Deltek Accounting Software
- Sage 300
- Commercial Real Estate
- Real Estate
- Escrow
- Writing Skills
- Time Management
- Mortgage
- Certified Public Accountant (CPA)
- Microsoft PowerPoint
- Insurance Documentation
- Microsoft Excel
- Rentals
- Microsoft Product Family
- Mail Processing
- High Tech Industry
- Administrative Skills
- Executive Assistant Skills
- Accounting
- Organizational Skills
- Head of Finance
- Equipment Maintenance/Repair
- Financial Statements
- Operations Management
- Staff Training
- Warehousing
- Property Rentals
- Rental Listings
- People Management
- File Audits
- Billing
- CAD/CAM (Computer-Aided Design/Computer-Aided Manufacturing)
- Leasing
- Office Management
- Retirement Funds
- Liens
- Accounts Receivable Management
- Payroll Administration
- Financial Transactions
- Documentation
- Air Intelligence Agency (AIA)
- Transaction Processing/Management
- Construction
- Tenant relations
- Leasing and sales
- Property management
- Payment management
- Rent collection
- Real estate
- Accounting operations
- Eviction coordination
- Multi-family property management
- Data entry
LANGUAGES
English - Intermediate
WORK AUTHORIZATION
- I am authorized to work in the following countries:
- United States
Timeline
Assistant Property Manager
Wolverine Interests
01.2026 - Current
Property Bookkeeper
ORDA Corporation
02.2019 - 03.2025
Accounts Payable Specialist
Protea Real Estate
09.2017 - 01.2019
Administrative Assistant to CFO/Liaison to Accounting Department (Contract)
Bradford Realty Company
02.2015 - 08.2017
Property Bookkeeper
David E. Claassen Investments
04.2009 - 01.2015
Associate Degree - Business
Youngstown State University