Donna Giaquinto
Scarsdale,NY
Summary
Systematic Administrative Assistant with successful experience in fast-paced office settings. Hardworking team-player with expertise completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision. Enthusiastic Administrative Assistant with expertise in anticipating professional needs and proactively identifying and resolving problems. Bringing proven to promote organization and availability through effective schedule development. Excellent customer service and conflict management skills. Dedicated [Job Title] with excellent experience in industry. Maintains professional appearance and demeanor and expertly completes assigned tasks with focus on quality. Dependable and quick-learning team player with effective communication and organization skills.
Overview
74
74
years of professional experience
Work History
Administrative Assistant
Citrin Cooperman & Co., LLP
New York, NY
06.1985 - 06.2022
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Executed record filing system to improve document organization and management.
- Scheduled office meetings and client appointments for staff teams.
- Sorted and distributed office mail and recorded incoming shipments for corporate records.
- Generated reports and typed letters in Word and prepared PowerPoint presentations.
- Handled client correspondence and tracked records to foster office efficiency.
- Monitored supervisor's work calendar and scheduled appointments, meetings and travel.
- Coached new employees on administrative procedures, company policies and performance standards.
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
- Processed invoices and expenses using QuickBooks to facilitate on-time payment.
- Supported room reservations, agenda preparation and calendar maintenance for programs, meetings and events.
- Monitored premises, screened visitors, updated logs and issued passes to maintain security.
- Coordinated travel arrangements by booking airfare, hotel and ground transportation.
- Coordinated bookkeeping activities in QuickBooks and Lawson.
- Created PowerPoint presentations for business development purposes.
- Created detailed expense reports and requests for capital expenditures.
- Offered office-wide software support and training, troubleshooting issues and optimizing usage.
Administrative Assistant
Leon M. Reimer & Co., PC. (Acquired By Citrin Coop
New York, NY
06.1985 - 06.2022
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Executed record filing system to improve document organization and management.
- Scheduled office meetings and client appointments for staff teams.
- Sorted and distributed office mail and recorded incoming shipments for corporate records.
Education
Associate of Arts - Secretarial Studies And Office Administration
Berkley-Claremont Secretarial School
New York, NYSkills
- Resource Coordination and Allocation
- Multitasking and Time Management
- Computers and Technology
- Filemaker Pro
- Appointment Coordination
- Microsoft Outlook
- Supply Inventory Control
- Ease with Computers and Technology
- Microsoft Windows
- Intuit QuickBooks
- Tax Software
- Strong Organizational Skills
- Document and File Management
- Judgment and Decision-Making
- Confidentiality and Data Protection
- Microsoft Access
- Microsoft Office
- Microsoft Excel
- Mail Management
- Critical Thinking
- Travel Administration
- Correspondence Writing
- Meeting Planning
- Visitor Relations
- Employee Training
- Time Management
- Writing
- Drupal
- Problem-Solving
Additional Experience
MIAMI DOLPHINS PROFESSIONAL FOOTBALL TEAM/FT. LAUDERDALE STRIKERS PROFESSIONAL SOCCER TEAM
Ft. Lauderdale/Miami, Florida
Position: Executive Secretary to Owner/General Manager
USV PHARMACEUTICAL CORPORATION
(Revlon Health Care Group)
Tuckahoe, NY
Position: Executive Secretary to the Vice President - Finance and Administration
Timeline
Administrative Assistant
Citrin Cooperman & Co., LLP
06.1985 - 06.2022
Administrative Assistant
Leon M. Reimer & Co., PC. (Acquired By Citrin Coop
06.1985 - 06.2022
Associate of Arts - Secretarial Studies And Office Administration
Berkley-Claremont Secretarial School