EBONY MARQUEZ
Brooklyn,NY
Summary
Professional with proven experience supporting high-level executives. Skilled in managing schedules, coordinating meetings, and handling confidential information. Strong focus on team collaboration and achieving results. Reliable and adaptable, with expertise in communication, organization, and multitasking.
Overview
9
9
years of professional experience
Work History
Administrative Assistant
NYU Langone Woodhull Affiliate
Brooklyn, NY
02.2025 - Current
- Managed scheduling and coordination of appointments for multiple executives.
- Developed and maintained filing systems to enhance document retrieval efficiency.
- Organized company events and meetings, ensuring logistics aligned with strategic objectives and budget constraints.
- Maintained confidentiality when handling sensitive information, protecting company interests and employee privacy.
- Reviewed incoming communications for urgency or importance; prioritized correspondence accordingly for executive review or action.
- Supported human resources initiatives by coordinating interviews and assisting with new hire orientations.
- Verified and submitted timekeeping information for accurate and efficient payroll processing.
- Maintained strict confidentiality of all payroll information and records.
- Managed payroll data entry and processing for 89 employees to comply with predetermined company guidelines.
Clerical Associate LIII
NYC Health + Hospitals/Woodhull
Brooklyn, New York
07.2023 - 02.2025
- Managed front desk operations such as answering phones, directing visitors and scheduling appointments.
- Processed incoming mail on a daily basis through sorting, distributing and archiving correspondence.
- Prepared agendas for meetings and took minutes during sessions to ensure proper documentation.
- Accurately entered data into electronic databases and spreadsheets to maintain records.
- Scheduled appointments, maintaining calendars for personnel.
- Produced accurate office files, updated spreadsheets, and crafted presentations to support executives and boost team productivity.
- Assisted in event planning efforts, executing successful corporate functions that bolstered brand image and networking opportunities.
Administrative Assistant
MS839
Brooklyn, NY
01.2017 - 06.2023
- Attended conferences and workshops related to current trends in Special Education services.
- Created lesson plans based on district standards that were tailored to meet each student’s individual needs.
- Participated in regular meetings with other staff members and administration to discuss teaching best practices.
- Provided administrative support to management staff, including scheduling meetings and appointments, preparing agendas, taking minutes, and maintaining records.
- Maintained calendars and schedules to set appointments for management team.
- Screened incoming telephone calls, routing to appropriate personnel.
- Generated regular reports on project progress utilizing spreadsheet software applications like MS Excel and Access.
- Maintained confidentiality regarding all personnel matters within the organization.
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
Student Activities Coordinator
Road To Success
Brooklyn, NY
02.2017 - 03.2019
- Assisted with the development of policies related to campus activities and ensured compliance with applicable laws.
- Organized, coordinated, and supervised events for students to promote school spirit and create a welcoming atmosphere.
- Developed and implemented student activities programs that increased student engagement and involvement in campus life.
- Created marketing materials such as flyers, posters, brochures, and social media posts to advertise upcoming events.
- Provided leadership training opportunities through organizing workshops on topics such as communication skills and conflict resolution.
- Coordinated logistics for conferences, workshops, lectures, seminars, orientations, retreats.
Education
High School Diploma -
All City Leadership Academy
Brooklyn, NY06.2015
Skills
- Spreadsheet Management
- Calendar Management
- Project Coordination
- Report Preparation
- Microsoft Office
- Database Maintenance
- Microsoft Outlook
- Timekeeping
Timeline
Administrative Assistant
NYU Langone Woodhull Affiliate
02.2025 - Current
Clerical Associate LIII
NYC Health + Hospitals/Woodhull
07.2023 - 02.2025
Student Activities Coordinator
Road To Success
02.2017 - 03.2019
Administrative Assistant
MS839
01.2017 - 06.2023
High School Diploma -
All City Leadership Academy