Edith Vargas
Frederick,MD
Summary
Diligent administrative assistant worker with proven track record in managing office operations and providing comprehensive administrative support. Demonstrated ability in streamlining office processes and aiding in project coordination. Known for effective communication and multitasking skills. Very dedicated and committed.
Looking for part-time opportunity where my commitment and passion can make a difference. Have a great work ethic and reliable. In my administrative role I do it all and am capable and resourceful.
Overview
12
12
years of professional experience
Work History
Administrative Assistant
GSK
Rockville, MD
08.2016 - Current
- Scheduling a variety of meetings, booking conference rooms with in various other sites, worldwide, in support of VP's needs.
- Arranging travel, hotel, ground transport, registering staff for conferences, create itineraries. Complete expense reports on Concur, in a timely manner.
- Providing heavy and ever-changing calendar support for my VP manager. Great experience working with other timezone. Also provide back-up administrative support to other VPs in the absence of the administrative assistant.
- Act as the primary point of contact for internal and external stakeholders; manage incoming communications, triage requests, and escalate issues appropriately.
- Working as a team with other admins, worldwide, to coordinate high-level meetings. Maintain close relationships to work better together.
- Assist with setting up candidate interviews and coordinating calendar's with HR.
- Organize team events , identify venue and arranging catering for such events.
- Assists with creating Purchase orders and processing.
- Coordinating F2F on-site meetings with visiting staff, coordinate logistics and registration.
- Onboarding new employees with guidance and assisting them getting items order such as laptop, phone, getting the new hire set up with a locker and drawer onsite. Also providing other direction such as guidance on ordering their corporate credit card.
- Assisting to process Visa’s for travel through CIBT.
- Coordinating the logistics for the Quarterly All-Hands meeting, which includes F2F travelers.
- Assist and work closely with the Dir. of Bus Ops with cleaning up PPT slides for meetings and collecting slides to add to a master slide. Scheduling critical team meetings/activities. Assist with agenda scheduling and creating, action log tracking and follow-ups. Support special projects, priorities and continuous improvement initiatives as assigned. Work together to maintain our Teamsite for our team. I create surveys as well, when needed.
- Maintain confidential files, records, communication and sensitive correspondence with discretion.
- Provide day-to-day user support—troubleshoot common issues, escalate technical problems to IT on HR, FInance or other system issues and track resolution.
- Build strong relationships with the VP, EA peers, IT, Security, HR and other cross-functional partners to ensure smooth operations.
- Ordering supplies, as needed.
- Copying, printing, scanning, faxing, as needed.
- Full Time
Administrative Assistant, Sr.
Aetna, Inc./GDS
Rockville, MD
04.2014 - 12.2015
- Provided support to COO, Director, as well as all staff with scheduling meetings, booking conference rooms, arranged catering, managed calendars, editing and typing documents, entering EOB in different systems, redacting, scanning documents, faxing, filing, coordinating logistics for conferences attended by Director, ordered and maintained office supplies, submitted work orders to engineers when an issue would arise within suite and maintained a monthly call log spreadsheet.
- Was the lead coordinator on an all-staff move which included coordinating clean-up, packing up, new seating location for staff, worked with building facilities to ensure all needed items are returned to building owner, coordinated take down and set up of office equipment, ensure all services not needed any more were terminated and worked with facilities to resolve issues within the suite at new location.
- Served as the department’s Unit Records Manager and was responsible for ensuring all staff completed the yearly mandatory records clean-up by deadline.
- Was on the Employee Activity Committee which helped plan employee activities to foster an all inclusive and healthy culture and to encourage staff to give back to their communities.
- Booked travel and processed expense reports COO and Director.
- Obtained all needed signatures and notarization, from COO for bonds mailed to each State that business was conducted with.
- Served as the mail handler back-up when he was absent, using the envelope machine, postage meter and distributing incoming mail as well as mailing out.
- Coordinated and arranged company functions for all staff as well as send out notices to staff members regarding company activities and happenings.
- Served as the Floor Warden for our department and ensured all staff evacuated safely and that all staff met at designated location outside of building.
- Served as liaison between staff and HR to get personal documents submitted, provided staff with process guidance and any supported needed.
- As a delegate to the COO, I pulled training completion records for staff as well as approve system access to staff, assign cubicle location and submit work location changes to corporate.
- Submitted all team awards to President on behalf of staff and COO, for processing.
- Worked with the staffing lead on acquiring temporary staff and ensuring all related information needed was processed and submitted to avoid delay on getting the staff needed and ensuring that staff was paid on time.
- Translated appeals from Spanish to English, as well as recorded Spanish phone greeting for customers calling our call center.
- Handling and safe keeping of sensitive information was crucial in role.
- Full Time
Education
High School -
Seneca Valley High School
Germantown, MDSkills
- Office administration
- Administrative support
- Time management
- Customer and client relations
- Documentation and recordkeeping
- Microsoft Office Suite
- Office management
- Professional communication
- Scheduling and calendar management
- Team bonding
- Office equipment maintenance
- Internal communications
- Meeting planning
- Resourceful
- Dedicated team player
Languages
English
Spanish
Recognized for going above and beyond
I believe that whether we are working as a team or as an individual, we all have the same goal in mind, growing and being successful for ourselves and our employer. We should all support each other in this goal.
Doing what's right, being committed and doing your best is key. Always looking for a better way to improve, is important.
I work daily with Concur, Sharpoint, Outlook, some Ariba/SAP experience, Microsoft Office, OneNote, and some experience with using AI to assist in streamlining needs.
Timeline
Administrative Assistant
GSK
08.2016 - Current
Administrative Assistant, Sr.
Aetna, Inc./GDS
04.2014 - 12.2015
High School -
Seneca Valley High School