Jane Soper
Battle Creek
Summary
Forward-thinking Executive Assistant accomplished in aiding company leaders with key functions. Gifted at managing busy schedules, organizing projects and providing stellar administrative support to executive team. Analyzes, prioritizes and completes tasks with professionalism and sound judgment.
Overview
31
31
years of professional experience
Work History
Executive Assistant
Kellogg/Kellanova/Mars
Battle Creek
10.2018 - Current
- Coordinated company events and team-building activities to enhance employee engagement.
- Facilitated onboarding processes for new staff members to ensure smooth integration into the organization.
- Monitored incoming emails and responded accordingly in a timely manner.
- Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.
- Made travel arrangements to provide executives seamless and travel policy-approved business trips.
Executive Assistant to the Chief Executive Officer
International Food Protection Training Institute
Portage
05.2012 - 06.2018
- Managed executive calendar and scheduled meetings for the CEO.
- Coordinated logistics for board meetings and executive events to ensure seamless execution.
- Maintained confidential files and sensitive information with discretion.
- Organized travel arrangements and itineraries for the CEO's business trips.
- Developed operational procedures that enhanced office efficiency and streamlined workflows.
- Assisted the CEO with administrative tasks such as scheduling, travel arrangements and expense reports.
- Managed special projects directed by the CEO, delivering results aligned with strategic goals.
- Processed vendor invoices for timely payment and accurate record-keeping.
- Coordinated onboarding activities and orientation sessions for new hires.
- Created spreadsheets in Excel to track data such as vacation requests, sick days.
Office Manager
Burkett Signs
Climax
05.2000 - 05.2012
- Managed daily office operations and ensured efficient workflow.
- Managed front desk operations, greeting visitors and directing them to appropriate personnel.
- Answered phone calls, responded to emails.
- Resolved customer inquiries promptly, fostering positive relationships with clients.
- Tracked invoices and payments to maintain accuracy in accounts receivable and payable.
- Monitored payments due from clients and promptly contacted clients with past due payments.
- Ordered supplies and equipment to maintain adequate inventory levels.
- Performed general bookkeeping duties such as reconciling bank statements and creating journal entries.
- Oversaw receiving and organizing correspondence, answering and forwarding calls and creating business letters and records.
Drawback Specialist/FTZ Assistant
Cortez Customhouse Brokerage
Battle Creek
01.1995 - 05.2000
- Coordinated communication between clients and government agencies regarding customs regulations, facilitating smoother compliance.
- Analyzed shipment data for accurate classification and valuation of goods, supporting regulatory compliance and effective customs processing.
- Managed customs documentation and compliance processes for international shipments, ensuring adherence to regulations.
Education
Bachelor of Science - Elementary Education
U of M-Flint
Flint, MI12-1990
Skills
- Calendar management
- Travel arrangements/Expense reporting
- Project management
- Invoice processing
- AR/AP
- Data organization
Timeline
Executive Assistant
Kellogg/Kellanova/Mars
10.2018 - Current
Executive Assistant to the Chief Executive Officer
International Food Protection Training Institute
05.2012 - 06.2018
Office Manager
Burkett Signs
05.2000 - 05.2012
Drawback Specialist/FTZ Assistant
Cortez Customhouse Brokerage
01.1995 - 05.2000
Bachelor of Science - Elementary Education
U of M-Flint