Jennifer Rice
Springfield,TN
Summary
Detail-oriented Administrative Professional with extensive experience in accounts payable and office administration. Proven track record in processing invoices and reconciling discrepancies, ensuring financial accuracy and timely vendor communication to enhance operational efficiency.
Overview
14
14
years of professional experience
Work History
Account Payable Specialist
Freeman Webb Company - Rehab Specialists of TN
Nashville, Tennessee
06.2023 - Current
- Managed accounts payable functions for Rehab Specialists; reconciling payables to ensure alignment with coded all invoices according to established job budgets.
- Processed vendor invoices for timely payment and accurate record-keeping.
- Review and verify payment requests against purchase orders and contracts.
- Matched purchase orders with invoices in Yardi to ensure accuracy.
- Investigated and resolved discrepancies between purchase orders, receiving documents, and vendor invoices to maintain accurate financial records.
- Reconciled discrepancies between purchase orders, invoices, and receiving documents.
- Communicated with vendors regarding payment status and inquiries promptly.
- Reconciled monthly credit card statements to ensure accuracy and compliance with company policies.
- Submitted draw requests biweekly to ensure timely funding for projects.
- Utilized various software programs such as Microsoft Office Suite or Yardi Voyager for data entry purposes.
- Assisted team members in completing their tasks.
- Collaborated with a diverse team of coworkers to achieve project goals and resolve product-related issues.
Administrative Assistant
Kenny and Company Showroom
Nashville, USA
12.2021 - 05.2023
- Greeted guests at front desk and assisted with inquiries about plumbing and tile showroom, enhancing customer experience.
- Answered the phone system to respond to inquiries and transfer calls to correct departments and sales associates.
- Reviewed and confirmed order accuracy from plumbing and tile vendors, ensuring alignment with purchase orders and maintaining accurate records in GUI.
- Maintained files and records by implementing effective filing systems that boosted efficiency and organization.
- Monitored office supplies by checking inventory and placing orders.
- Managed incoming product samples for inventory, organizing them in GUI and distributing to appropriate sales associates.
Office Administrator
R & R Engineering, LLC
Springfield, USA
08.2012 - 12.2021
- Coordinated bookkeeping activities in QuickBooks, ensuring timely processing of accounts payable invoices.
- Managed daily office operations and administrative tasks efficiently.
- Managed documents by organizing forms, photocopying, filing records, preparing correspondence, and creating reports for database entry.
- Organized and maintained filing systems, including electronic databases and records.
- Performed data entry into accounting software programs such as QuickBooks.
- Ordered repair parts promptly, minimizing delays in project timelines and repair work.
- Delivered shop and jobsite supplies to staff, ensuring timely access to necessary materials.
Education
Bachelor of Science - Business Administration, Marketing
The University of Tennessee
Martin, TNSkills
- Accounts payable
- Administrative Skills
- Business-to-Business Sales
- Communication
- Customer Assistance
- Customer Relations
- Data Entry
- Decision Making
- Detail-oriented
- Donations
- Marketing
- Microsoft Office Suite
- Yardi
- QuickBooks
- Shipping and Receiving
- Social Media
- Invoice processing
- Reconciliation
- Vendor communication
- Purchase order management
- Attention to detail
- Purchase order matching
- Office administration
Timeline
Account Payable Specialist
Freeman Webb Company - Rehab Specialists of TN
06.2023 - Current
Administrative Assistant
Kenny and Company Showroom
12.2021 - 05.2023
Office Administrator
R & R Engineering, LLC
08.2012 - 12.2021
Bachelor of Science - Business Administration, Marketing
The University of Tennessee