Jessica Garcia
Baytown,Texas
Summary
Organized Office Manager with noted experience in administrative management. Prioritize projects and multitask effectively to achieve project goals. Methodical and detail-oriented team player with expertise in team leadership. Offering these skills and strong work ethic.
Overview
11
11
years of professional experience
Work History
Office Manager
Duphil
Mont Belvieu, TX
02.2020 - Current
- Managed budgets, appointment scheduling, employee and event itineraries and accounts to improve productivity initiatives.
- Optimized organizational systems for payment collections, AP/AR, deposits and recordkeeping.
- Utilized client and staff feedback to maintain customer partnerships and increase revenue.
- Coached new hires on company processes while managing employees to achieve maximum production.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Established and developed strong administrative team by delivering ongoing coaching and motivation and fostering career advancement.
- Maintained computer and physical filing systems.
- Managed office operations while scheduling appointments for department managers.
Timekeeper
Duphil
Mont Belvieu, TX
02.2017 - Current
- Verified timekeeping records and handled any discrepancies with employees.
- Maintained payroll information by calculating, collecting and entering data.
- Researched and resolved time discrepancies.
- Maintained employee privacy and protected payroll operations by keeping all information confidential.
- Updated employee files with new details such as changes in address or salary levels.
- Reviewed personnel records to determine names, rates of pay, occupations of new hires and changes in wage rates.
- Managed payroll data entry and processing employees to comply with predetermined company guidelines.
- Responded to employee questions and requests for information in timely and knowledgeable fashion.
- Maintained 100% accuracy in transferring correct data from payroll spreadsheets into system.
- Updated employee banking records when it was necessary.
Estimating Assistant
Frank's Collision
BAYTOWN, TX
01.2013 - 12.2016
- Prepared material orders to complete projects on time and within budget.
- Delivered comprehensive bid proposals projects and gained client approval on costs.
- Calculated correct costs for project-specific goods and services by gathering information from team members, sub-contractors and vendors.
- Utilized cost estimation systems to document project information, create estimates and revise project costs to reflect current data.
- Coordinated product installation and scheduled experienced crews to achieve project scopes of work.
- Provided accurate estimates by defining scope, timelines, potential setbacks and limitations.
- Prepared estimates used by management for purposes such as planning, organizing and scheduling work.
- Maintained privacy and confidentiality of all information for existing and prospective clients to protect personal and business interests.
- Determined project objectives, budgets and schedules by coordinating with clients and teammates and optimized plans to meet changing conditions.
Education
General Studies
Parkland College
Champaign, ILSkills
- Report Preparation and Analysis
- Staff Development and Training
- Motivational Leadership
- Performance Management
- Team Management and Supervision
- Team Building
- Schedule Coordination
- Decision Making
- Recruitment and Hiring
- Database Maintenance
- Budget Management
- Payroll Administration
- Administration and Operations
Languages
English
Native or Bilingual
Spanish
Native or Bilingual
Timeline
Office Manager
Duphil
02.2020 - Current
Timekeeper
Duphil
02.2017 - Current
Estimating Assistant
Frank's Collision
01.2013 - 12.2016
General Studies
Parkland College