Summary
Overview
Work History
Education
Skills
Websites
Timeline
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Jessica Oboikovitz

Jessica Oboikovitz

Illinois

Summary

I am skilled and experienced in supporting executive leadership by coordinating administrative tasks, managing travel arrangements and calendars, handling correspondence, organizing meetings, tracking business issues, maintaining a digital filing system, and anticipating executive needs.

Overview

16
16
years of professional experience

Work History

EXECUTIVE ASSISTANT

WP Global Partners
Chicago, Illinois
05.2019 - Current
  • Support executive leadership by coordinating administrative tasks and streamlining office processes
  • Organize and manage domestic and international travel arrangements for senior management
  • Manage the ever-changing calendars ensuring efficient coordination of meetings and travel
  • Expense tracking and reporting processes for senior management, ensuring accuracy for expense reports to be completed monthly
  • Keep up-to-date a digital filing system
  • Handle sensitive and confidential information with discretion and professionalism
  • Manage all incoming and outgoing correspondences
  • Prepare and organize materials for meetings
  • Anticipate the needs of the executives and be one step ahead.

OFFICE MANAGER

TemperaturePro
Chicago, IL
01.2018 - 01.2019
  • Managed daily administrative tasks, improving efficiency by 20%
  • Leveraged HVAC expertise to effectively communicate customer requirements to technicians
  • Provided logistical support to technicians, enhancing service efficiency
  • Coordinate Technicians ever-changing calendars
  • Accounts Payable & Receivable.

ADMINISTRATIVE ASSISTANT

Jarvis Lighting
Chicago, IL
05.2014 - 05.2017
  • Managed end-to-end accounts payable/receivable processes, ensuring accuracy and efficiency
  • Streamlined invoicing procedures, resulting in a 25% reduction in billing errors
  • Calendar Management
  • Office Filing
  • Manage all incoming and outgoing correspondences, prioritize emails, and respond to inquiries.

LEGAL ASSISTANT

Falk Metz
Chicago, Illinois
01.2009 - 01.2013
  • Managed inbound calls effectively, directing inquiries to appropriate contacts
  • Optimized daily meeting schedule
  • Initiated and managed the open case filing process, improving efficiency
  • Admin tasks included copying, filing, mail organization, light transcripts, sorting mail, and email correspondence.

Education

ASSOCIATES -

Moraine Valley
Palos, Illinois
01.2008

Skills

  • Calendar management
  • Travel coordination
  • Meeting organization
  • Communication skills
  • Administrative support
  • Time management
  • Problem-solving
  • Attention to detail
  • Organization
  • Priority setting
  • Organization
  • Communication
  • Time management
  • Problem solving
  • Attention to detail
  • Prioritization
  • Project management
  • Professionalism
  • Multitasking
  • Confidentiality

Timeline

EXECUTIVE ASSISTANT

WP Global Partners
05.2019 - Current

OFFICE MANAGER

TemperaturePro
01.2018 - 01.2019

ADMINISTRATIVE ASSISTANT

Jarvis Lighting
05.2014 - 05.2017

LEGAL ASSISTANT

Falk Metz
01.2009 - 01.2013

ASSOCIATES -

Moraine Valley
Jessica Oboikovitz