Kailee Chavis
Pasadena,MD
Summary
Systematic Administrative Assistant with successful experience in fast-paced office settings. Hardworking team-player with expertise completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision.
Overview
2026
2026
years of professional experience
Work History
Administrative Assistant
Robert F Beall & Sons
02.2020 - Current
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Executed record filing system to improve document organization and management.
- Scheduled office meetings and client appointments for staff teams.
- Sorted and distributed office mail and recorded incoming shipments for corporate records.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
- Generated reports and typed letters in Word and prepared PowerPoint presentations.
- Handled client correspondence and tracked records to foster office efficiency.
- Monitored supervisor's work calendar and scheduled appointments, meetings and travel.
- Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
- Coached new employees on administrative procedures, company policies and performance standards.
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Processed invoices and expenses using QuickBooks to facilitate on-time payment.
Bartender
Jimmys Famous Seafood
02.2017 - 04.2020
- Developed cocktail recipes that enhanced customer satisfaction and increased repeat business.
- Trained new bartenders on drink preparation, customer service, and bar safety protocols.
- Managed inventory levels to minimize waste and ensure availability of popular beverages.
- Provided exceptional customer service by building rapport with patrons and addressing their needs promptly.
Managing Bartender
Fifers Seafood
2017 - 2018
- Supervised bar operations, ensuring compliance with health and safety regulations.
- Trained and mentored junior bartenders on cocktail preparation and customer service standards.
- Developed innovative drink menus, enhancing customer satisfaction and increasing repeat business.
- Streamlined inventory management processes, reducing waste and optimizing stock levels.
Server
Chili's Bar And Grill
04.2013 - 01.2016
- Cultivated warm relationships with regular customers.
- Worked with POS system to place orders, manage bills and handle complimentary items.
- Explained menu items and suggested appropriate options for food allergy concerns.
- Bussed and reset tables to keep dining room and work areas clean.
Front Desk Associate
Elite Spine & Wellness
05.2012 - 02.2013
- Maintained cleanliness and organization of front desk area.
- Greeted visitors and customers upon arrival, offered assistance and answered questions to build rapport and retention.
- Answered multi-line phone system to respond to inquiries and transfer calls to correct departments and personnel.
- Greeted guests at front desk and engaged in pleasant conversations while managing check-in process.
Education
Associate of Science - General Studies
Harford Community College
Bel Air, MDHigh School Diploma -
Bel Air High School
Bel Air, MD05.2014
Skills
- Confidentiality and Data Protection
- Multi-Line Telephone Systems
- Document and File Management
- Computers and Technology
- Database and Client Management Systems
- Office Equipment Operation
- Ease with Computers and Technology
- Research and Analytical Skills
- Multitasking and Time Management
- Appointment Coordination
- Data Entry Documentation
Timeline
Administrative Assistant
Robert F Beall & Sons
02.2020 - Current
Bartender
Jimmys Famous Seafood
02.2017 - 04.2020
Server
Chili's Bar And Grill
04.2013 - 01.2016
Front Desk Associate
Elite Spine & Wellness
05.2012 - 02.2013
Associate of Science - General Studies
Harford Community College
High School Diploma -
Bel Air High School
Managing Bartender
Fifers Seafood
2017 - 2018