Kathryn Carlson
Sun City Center,FL
Summary
Detail-oriented Accounts Payable Specialist with a strong track record in managing high-volume, multi-entity financial operations. Recognized for strong organizational skills, exceptional attention to detail, clear communication, and reliability in meeting deadlines. Committed to enhancing operational efficiency, and eager to contribute to team success.
Overview
9
9
years of professional experience
Work History
Accounts Payable Specialist
Asbury Automotive Group
Draper, UT
01.2024 - 02.2026
- Processed over 2,500 invoices a month with a 98% accuracy rate, helping to minimize errors and maintain compliance to company policy and GAAP standards.
- Performed monthly statement reconciliations for 400 active vendors, identifying and reconciling unapplied credits, missing invoices, and pricing variances.
- Collaborated closely with cross-functional teams to support prompt invoice approvals, significantly reducing payment delays and encouraging inter-departmental communication.
- Conducted research and reconciliation on aged and unclaimed payments to improve general ledger validity and reduce outstanding liabilities.
- Established effective communication strategies with vendors, resolving 90% of invoice discrepancies within 48 hours.
- Proficiently executed multiple tasks in a fast-paced environment, improving operations by prioritizing workload strategically.
Accounts Payable and Receivable Specialist
Marine Venture Group
Draper, UT
03.2022 - 08.2023
- Independently managed full-cycle accounts payable and receivable processing across 7 dealership locations, supporting multi-entity financial reporting.
- Executed biweekly payment runs, including checks, ACH transactions, and wire transfers with precision and adherence to established schedules.
- Created detailed month-end reports, contributing to a streamlined closing process and providing actionable insights for decision-making.
- Upheld strong vendor relationships while achieving 98% on-time payment processing and efficiently rectifying any errors.
- Accomplished a 10% improvement in payment cycle times by maintaining organized workflows, task management and procedure optimization.
- Administered and updated vendor master files, containing W-9 forms, contact details, payment terms, and supplier preferences to ensure accurate records.
Service Writer
Croft Marine
Draper, UT
06.2017 - 03.2022
- Generated repair orders and customer accounts, while coordinating parts ordering and warranty claim processing to support service operations.
- Completed invoice verification by reviewing labor charges, parts costs, general ledger coding, and service documentation to guarantee correctness prior to posting and billing.
- Coordinated with customers, technicians, vendors, and internal departments to promote completion of service in a timely manner.
- Balanced a high volume of inbound inquiries while sustaining focus and organizing competing priorities in a fast-moving environment.
- Supervised repair order progression from creation to closure, overseeing detailed customer communication and coordination between service and parts operations.
- Maintained accuracy between service transactions and accounting records through consistent review of payment activity.
Education
High School Diploma -
Alta High School
Sandy, Utah05-2020
Skills
- Invoice Processing
- Data Entry
- Vendor Management
- Microsoft Office
- Payment Processing
- Time Management
- Organization
- General Ledger Coding
- Attention to Detail
- Expense Tracking and Allocation
Timeline
Accounts Payable Specialist
Asbury Automotive Group
01.2024 - 02.2026
Accounts Payable and Receivable Specialist
Marine Venture Group
03.2022 - 08.2023
Service Writer
Croft Marine
06.2017 - 03.2022
High School Diploma -
Alta High School