Kelly Grossman
Gorham,ME
Summary
Experienced Administrative professional with a background supporting vice presidents, senior leaders, and cross-functional teams. Over 25+ years of experience in providing leadership support with calendar management, scheduling meetings, event planning, meeting logistics, vendor communication, and invoice tracking.
Overview
28
28
years of professional experience
Work History
Executive Assistant
MaineHealth
Westbrook, Maine
06.2025 - 06.2026
- Managed calendars for senior leaders to optimize scheduling and enhance time management.
- Facilitate cross-functional communication for executives and partner departments.
- Supported meeting agendas, recorded minutes, and coordinated logistics for MaineHealth behavioral health teams to ensure effective communication and organization.
- Tracked and verified invoices for administrative operations to maintain financial accuracy and accountability.
Senior Administrative Associate
IDEXX Laboratories
Westbrook, ME
11.2005 - 11.2024
- Proactively managed calendars for Vice President and senior leadership
- Provide administrative support to Vice President and senior leadership team
- Coordinated 1:1s, team meetings, project meetings, town halls, conferences, and monthly meetings to ensure alignment and communication across teams
- Planned, organized and successfully executed large-scale corporate events
- Liaised between clients and vendors, fostering relationships and ensuring clear communication throughout project lifecycle
- Managed confidential documents with high levels of discretion in a fast-paced office environment.
- Participated in special projects, enhancing team initiatives and contributing to improved operational efficiency.
Administrative Office Coordinator
CorVel
Westbrook, ME
01.2003 - 05.2005
- Managed timely processing of incoming mail, faxes, and documents to enable seamless healthcare service workflows.
- Supported case managers by coordinating administrative tasks and facilitating efficient case management.
- Processed workers compensation medical billing, ensuring accuracy and compliance with industry standards.
- Maintained knowledge of standardized medical billing codes.
Administrative Assistant
Genex Services LLC
Westbrook, ME
01.2001 - 12.2002
- Coordinated administrative support for Vice President and senior case managers, facilitating efficient workflow
- Delivered administrative support across the organization, enhancing overall operational effectiveness
- Assisted nurses with patient care by triaging workers compensation claims daily, ensuring timely processing
Administrative Assistant
UNUM
Westbrook, ME
01.1998 - 12.2000
- Proactively managed calendar for Assistant Vice President and senior leadership team
- Supported Assistant Vice President and leadership team in daily operations
- Developed and executed organization newsletter to enhance internal communication
- Managed phone inquiries and routed insurance calls to appropriate team members
Education
Some College (No Degree) -
Champlain College
Burlington, VTSkills
- Calendar management
- Meeting coordination
- Event planning
- Customer service
- Microsoft Outlook
- Microsoft Office
- Microsoft Forms
- SharePoint
- OneDrive
Timeline
Executive Assistant
MaineHealth
06.2025 - 06.2026
Senior Administrative Associate
IDEXX Laboratories
11.2005 - 11.2024
Administrative Office Coordinator
CorVel
01.2003 - 05.2005
Administrative Assistant
Genex Services LLC
01.2001 - 12.2002
Administrative Assistant
UNUM
01.1998 - 12.2000
Some College (No Degree) -
Champlain College