Maria Rivas
DALLAS,TX
Summary
Personable administrative professional dedicated to cultivating positive client, staff and management connections. Highly-developed communicator with outstanding skills in complex problem-solving and conflict resolution. Expertise in resource allocation and schedule management.
Overview
1
1
Language
13
13
years of professional experience
Work History
Administrative Assistant
Texans Can Academies
DALLAS
09.2013 - Current
- Coordinated daily office operations and maintained organized filing systems.
- Managed scheduling and appointments for faculty and administrative staff.
- Assisted in preparing documents and materials for meetings and events.
- Oversaw supply inventory and procured materials to ensure availability and support office functions.
- Communicated effectively with students, parents, and staff regarding inquiries.
- Supported the onboarding process for new employees with orientation materials.
- Implemented office procedures to enhance efficiency and workflow management.
- Collaborated with team members on special projects and administrative tasks.
- Answered phone calls and emails to provide information, resulting in effective business correspondence.
- Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
- Handled confidential documents in an organized fashion according to established protocol.
- Ensured efficient operation of office equipment such as printers, copiers and fax machines.
- Maintained and updated employee contact lists to ensure accurate communication within the organization. regularly when changes occur in employee status or contact information.
- Assisted with the planning of special events by arranging catering services, securing venues and ordering promotional materials.
- Streamlined communication between departments to enhance collaboration and project efficiency.
- Coordinated and scheduled meetings, managing room reservations, catering, and technical setup to ensure smooth operations.
Skills
- Office administration
- Document preparation
- Filing systems
- Recordkeeping
- Schedule management
- Appointment scheduling
- Calendar management
- Scheduling and calendar management
- Inventory control
- Inventory supplies
- Payroll and budgeting
- Budget tracking
- Account reconciliation
- Spreadsheets
- Workflow optimization
- Effective communication
- Customer service
- Team collaboration
- Event planning
- Timesheet management
- Attention to detail
- Problem solving
- Multitasking
- Strong interpersonal skills
- Database entry
- Inventory supplies
- Database entry
Languages
Spanish
Full Professional
References
References available upon request.
Timeline
Administrative Assistant
Texans Can Academies
09.2013 - Current