Maria Isabel Mares
Chicago,IL
Summary
Dynamic, Bilingual Administrative Assistant with proven expertise at St. Bede The Venerable School, excelling in database administration and relationship building. Successfully organized events that raised funds and enhanced community engagement. Effectively managed communications and resolved issues, ensuring a seamless operational flow, and fostering positive interactions.
Overview
3
3
years of professional experience
Work History
Administrative Assistant
St. Bede The Venerable School
Chicago, IL
08.2022 - Current
- Managed incoming calls while providing information or transferring callers to appropriate personnel.
- Handled incoming and outgoing correspondence, including email, mail, and package deliveries, ensuring timely distribution.
- Entered data into spreadsheets using Microsoft Excel, or other similar programs.
- Scheduled appointments between clients and customers and internal staff members.
- Greeted visitors in a professional manner, responding to inquiries and directing them to appropriate personnel.
- Assisted with the planning of special events by arranging catering services, securing venues and ordering promotional materials.
- Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
- Updated contact lists regularly when changes occur in employee status or contact information.
- Managed daily office operations and maintained office supplies inventory, ensuring efficient workplace functionality.
- Ensured efficient operation of office equipment such as printers, copiers and fax machines.
- Answered phone calls and emails to provide information, resulting in effective business correspondence.
- Proofread content for typo-free emails and documentation.
- Responded to customer issues to provide immediate resolution and improve retention.
- Raised funds by organizing multiple events and diligently managed details to meet deadlines.
- Administered medications and treatments in accordance with physician orders.
- Provided health services to students, including first aid and administering medication.
- Implemented school policies related to health and safety of students.
- Monitored immunization requirements for all enrolled students.
- Reviewed and updated existing protocols for various health-related topics such as allergies or asthma attacks.
- Responded quickly to emergency situations involving student health issues.
Education
High School Diploma -
Thomas Kelly Highschool
Chicago, IL06-2016
Skills
- Database administration
- English and Spanish fluency
- Multi-line phone systems
- Relationship building
- Email management
- Strong problem solver
- Communication skills
- Office management
- Scheduling appointments
- Spreadsheets
- Attention to detail
Languages
English
Professional
Spanish
Professional
Timeline
Administrative Assistant
St. Bede The Venerable School
08.2022 - Current
High School Diploma -
Thomas Kelly Highschool