Marilyn Waters
Pulice Land Surveyors
Tamarac,FL
1
Certification
31
years of professional experience
Office Manager supporting proposal workflows, client billing, and day-to-day office operations across survey projects. Coordinates invoices, collections, Certificates of Insurance, and field scheduling while keeping orders, statements, and client communication moving on time. Manages supplies, PTO calendars, and postal meter administration to keep the office organized and responsive.
Work History
Office Manager
5 Years 9 Months- Prepared client proposals by gathering property details and supporting documentation.
- Managed client communication, responding to requests and coordinating updates throughout each project.
- Tracked survey orders and entered order details into the database to keep records current.
- Coordinated field scheduling with staff and maintained calendar updates for approved PTO requests.
- Handled client certificates of insurance, monthly statements, and collections to support billing accuracy.
- Managed office supplies and the postal meter contract to keep daily operations running smoothly.
Administrative Assistant
1 Year 8 Months- Handled incoming calls for all KEITH offices, routing requests to the appropriate staff and location.
- Coordinated new hire orientation and onboarding support, strengthening administrative support for employees across departments.
- Prepared outgoing mail, overnight packages, and invoice distribution materials while supporting expense reporting workflows.
- Organized travel, per diem distribution, and CEO meeting schedules to keep executive calendars moving smoothly.
- Maintained employee and sub-consultant credentialing records, prepared airport credential audits, and supported document management systems.
- Tracked fleet mileage, scheduled maintenance and recall repairs, and updated PTO requests and vehicle checklists.
Administrative Assistant II
9 Years 4 Months- Managed incoming calls for the branch office and directed requests to the appropriate contact.
- Prepared client invoices, supported accounts receivable collections, and maintained accurate billing documentation.
- Coordinated monthly operating reporting meetings with the Branch Manager and Finance Department.
- Reviewed field staff timesheets, coded truck sheets, and prepared expense reports with consistent attention to detail.
- Handled vendor accounts, office supplies, Certificates of Insurance, proposals, travel reservations, and per diem requests.
Office Manager
7 Months- Managed daily office administration and administrative support across day-to-day functions.
- Arranged travel, prepared proposals, and supported staff with document preparation and coordination.
- Opened new business accounts, paid business expenses, and attended Broward County selection committee meetings.
Construction Administrative Assistant / Change Order Administrator
13 Years 5 Months- Entered change requests into Prolog Data and tracked each item through review, editing, and final distribution.
- Reviewed contractor proposals for mathematical and scope accuracy, then finalized Change Order packages and Excel spreadsheets.
- Scheduled Broward County Selection Committee meetings with the Mayor, Vice Mayor, and Commissioners.
- Prepared Sunshine Advertisement Notices and coordinated delivery to the County Records Department.
- Served as back-up Document Control Manager for the program's permanent archive and prepared letters, memoranda, transmittals, and office stationery.
Education
Associate Degree
Skills
Communication
Office administration
Administrative support
Expense reporting
Invoice processing
Records management
Calendar management
Meeting coordination
Vendor coordination
Office operations
Document control
Vendor management
Microsoft Office Suite
Document management systems
Process improvement
Certification
State of Florida Notary Public
Additional Information
- State of Florida Notary Public
- HOA Board of Directors (former Director and President)
Timeline
Office Manager
Pulice Land Surveyors
11.2020 - 08.2026Read More
Administrative Assistant
Keith
02.2019 - 10.2020Read More
Administrative Assistant II
Cardno, Inc
10.2009 - 02.2019Read More
Office Manager
PMCM2
02.2009 - 09.2009Read More
Construction Administrative Assistant / Change Order Administrator
URS Corporation
07.1995 - 12.2008Read More
Atlantic Coast Institute
Associate Degree
Read More