Summary
Work History
Education
Skills
Timeline
Generic

Mary Caceres

New Rochelle ,NY

Summary

Detail-oriented Administrative Professional with experience in pharmaceutical office administration and school support services. Demonstrated expertise in records management, data entry, and document control. Proven ability to enhance office operations through effective communication, customer service, and teamwork. Committed to leveraging administrative skills to support organizational goals.

Work History

Administrative Assistant

Perrigo Pharmaceuticals
The Bronx, New York
2009 - 2013
  • Supported preparation of correspondence, reports, and presentations for Perrigo Pharmaceuticals operations teams.
  • Maintained confidential files, records, and document routing in line with company standards.
  • Answered incoming calls, screened visitors, and routed requests to proper departments.
  • Monitored office supplies, placed inventory orders, and kept administrative workspace organized.
  • Maintained accurate data entry, filing, and follow-up for daily administrative workflows.
  • Answered phone calls and emails to provide information, resulting in effective business correspondence.
  • Entered data into spreadsheets using Microsoft Excel or other similar programs.
  • Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
  • Composed letters, memos, reports, emails, presentations and other written correspondence as required by management staff.
  • Ensured efficient operation of office equipment such as printers, copiers and fax machines.

Senior Lunch Aide Coordinator

P.S168x
The Bronx, New York
1998 - 2003
  • Coordinated daily office operations and supported staff with administrative needs
  • Processed incoming calls, emails, and visitor requests with professionalism
  • Prepared reports, files, and documents for internal team use
  • Maintained accurate records and updated office databases regularly
  • Supported onboarding paperwork and guided new staff through procedures
  • Communicated with departments to resolve scheduling and workflow issues
  • Created and maintained filing systems, both paper and electronic.
  • Supported other teams with various administrative tasks when required.
  • Organized workloads to streamline tasks and efficiently oversee day-to-day operations under tight deadlines.
  • Compiled data, tracked changes, and created reports in Excel spreadsheets.
  • Processed invoices and coded documents according to company procedure standards.
  • Collaborated closely with staff to effectively smooth and improve office operations.

Education

Roosevelt High School
The Bronx, NY

Skills

  • Microsoft Excel
  • Records management
  • Document control
  • Schedule management
  • Invoice management
  • Administrative support
  • Data management
  • Records organization
  • Inventory ordering
  • Written communication
  • Time management
  • Team collaboration
  • Project management
  • Software utilization
  • Data organization
  • Standard operation procedures

Timeline

Administrative Assistant

Perrigo Pharmaceuticals
2009 - 2013

Senior Lunch Aide Coordinator

P.S168x
1998 - 2003

Roosevelt High School

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Mary Caceres