Matina Allen
Seffner,FL
Summary
Professional with strong background in executive support, adept at managing complex schedules, coordinating meetings, and handling confidential information. Highly skilled in communication, organization, and problem-solving, ensuring seamless office operations. Focused on team collaboration and achieving results, adapting flexibly to changing needs and priorities. Dependable and resourceful, consistently delivering high-quality outcomes.
Overview
8
8
years of professional experience
1
1
Certification
Work History
Executive Assistant
City of Tampa
02.2023 - Current
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
- Ensured smooth daily operations through consistent maintenance of office equipment, troubleshooting issues when necessary.
- Aided in the recruitment process by screening resumes, scheduling interviews, and assisting with candidate selection.
- Collaborated on special projects to improve overall business operations within the organization efficiently.
- Fostered positive work environment, organizing team-building activities and events.
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
Administrative Assistant
Speed Capital, LLC
06.2017 - Current
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Collaborated on special projects as assigned by leadership, contributing research findings or coordinating event logistics as needed for success.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
Education
Bachelor of Arts - Mathematics Education
University of South Florida
Tampa, FL12-2014
Skills
- Schedule & calendar management
- Office administration
- Information confidentiality
- Meticulous attention to detail
- Customer Service-oriented
- Database management
- Meeting planning
- Travel arrangements
- Excel spreadsheets
- Advanced MS office suite
Certification
Grant Writing
Timeline
Executive Assistant
City of Tampa
02.2023 - Current
Administrative Assistant
Speed Capital, LLC
06.2017 - Current
Bachelor of Arts - Mathematics Education
University of South Florida
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