PATRICIA OSWALD
Executive Administrative Assistant
Monticello,MN
Summary
Detail-oriented and skilled Executive Administrative Assistant with expertise in problem-solving and managing daily office functions. Uniquely qualified to support high-functioning leaders and teams.
Overview
23
23
years of professional experience
Work History
Executive Administrative Assistant
Johnson & Johnson - Strategy & Business Services, Global Services
Tampa, FL
01.2022 - 11.2024
- Managed the daily calendars for a dynamic VP and Sr. Director.
- Coordinated and booked airfare, hotel, and ground transportation, and prepared itineraries to facilitate successful trips, both internationally and domestic.
- Handled administrative tasks, such as expense report processing and invoice reconciliation, efficiently.
- SME for the purchase order process in eMarketplace/Ariba.
- Provided support for special projects for the team and other areas of Global Services
- Fostered a positive work environment by facilitating team-building activities.
- Handled confidential and sensitive information with discretion and tact.
- Organized weekly staff meetings and quarterly department all-hands meetings.
- Facilitated training and onboarding for incoming team members.
Senior Administrative Assistant
Johnson & Johnson - Invoice-to-Cash Finance, Global Services
Tampa, FL
06.2019 - 01.2022
- Managed multiple calendars, org charts, and staff rosters.
- Created and updated files and records in MS Teams, SharePoint, and Excel.
- Booked travel arrangements and processed expense reports.
- Coordinated quarterly meeting agendas and presentations with the finance executive leadership team.
- Communications Ambassador for Global Services to help improve communication between teams, as well as posting news and employee updates in Touchpoint/Home.
- Organized team-building events as a member of the Culture Committee.
- Responsible for onboarding new employees and handling details for staff exiting the team.
Executive Administrative Assistant and Office Manager
Johnson & Johnson Consumer Inc. - Target Team
Minneapolis, Minnesota
01.2007 - 06.2019
- Administrative responsibilities for a VP/team leader and four directors.
- Office manager for a high-functioning sales team of 40+ people.
- Managed busy calendars, travel reservations, expense reports, and day-to-day activities.
- Responsible for monitoring the office expense budget and following Smart Choices guidelines.
- Founding member of the Culture Committee, responsible for planning team-building and community service events for the team.
- Communication liaison for J&J and the building management company, Piedmont Office Realty Trust.
- Project manager for four office construction projects, working with multiple contractors, building managers, and key internal J&J contacts to create new spaces on schedule and within budget.
- Logistics expert for customer top-to-top meetings.
- Onboarding new employees, and processing employee terminations.
Region Coordinator
Pfizer Consumer Healthcare, Target Team
Minneapolis, Minnesota
05.2002 - 01.2007
- Served as an administrative assistant to the Vice President.
- Office manager for a team of 12.
- Managed calendars, processed expense reports, ordered office supplies, and maintained office equipment.
- Coordinated travel for multiple team members.
- Managed logistics for team retail trips to other markets within the U.S.
- Coordinated monthly admin meetings for the sales teams. Assisted in the development of a process manual for the sales admin's unique role.
- Provided excellent customer service for our customer, Target Corp., our cross-functional partners, vendors, and office guests.
- Entered data, generated reports, and produced tracking documents.
Education
CPS/CAP - Executive Admin Asst
Int'l Association of Administrative Professionals
Remote 05.2001 -
Skills
Office Management
Master calendar management
Team-building and office culture
eMarketplace/Ariba purchase order process
Meeting & Event Planning
Information confidentiality
Customer service
Concur Expense reporting
Travel planning
Executive support
Recognition
2010 Sales Appreciation Award (Individual), 2004 Circle of Excellence Award - Target Team, Encore and Inspire awards
Timeline
Executive Administrative Assistant
Johnson & Johnson - Strategy & Business Services, Global Services
01.2022 - 11.2024
Senior Administrative Assistant
Johnson & Johnson - Invoice-to-Cash Finance, Global Services
06.2019 - 01.2022
Executive Administrative Assistant and Office Manager
Johnson & Johnson Consumer Inc. - Target Team
01.2007 - 06.2019
Region Coordinator
Pfizer Consumer Healthcare, Target Team
05.2002 - 01.2007
CPS/CAP - Executive Admin Asst
Int'l Association of Administrative Professionals
05.2001 -
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