Rachel Lehman
Summary
Experienced with coordinating administrative tasks and maintaining organized office environments. Utilizes strong organizational skills to enhance office efficiency and support team operations. Track record of effective communication and multitasking to meet diverse administrative needs.
Overview
9
9
years of professional experience
Work History
Administrative Assistant
KM Facility Services, LLC
02.2026 - Current
- Managed scheduling and coordination of meetings and appointments for team members.
- Assisted in preparing and organizing office documents, reports, and presentations.
- Maintained electronic filing system to enhance document retrieval efficiency.
- Supported onboarding process by coordinating training sessions for new hires.
Payroll Specialist
The Payroll Company
05.2024 - Current
- Processes Payroll for over 90 clients. I work with data entry, onboarding/offboarding, and many other payroll duties.
Administrative Maintenance Clerk
Republic Services
11.2022 - 05.2024
- Work closely with the maintenance team. Assisting with ordering parts for heavy equipment and maintaining detailed documentation of work completed.
- Maintained records of work orders and completed tasks using internal management software, such as Dossier and Microsoft.
- Work closely with direct supervisor to keep everyone on track.
- Helps with keeping the budget and forecasting for the month using Excel spreadsheets.
- Coordinated scheduling and dispatching of service technicians to optimize resource allocation.
- Managed inventory of maintenance supplies, ensuring timely replenishment and optimal stock levels.
Franchise Executive Assistant/Bookkeeper
A Better Solution in Home Care
03.2021 - 02.2022
- Started as an executive assistant
- Assisted the President of the franchise department with multiple operational tasks.
- Assisted with the set up of new locations in multiple states.
- Record keeping financial documentation.
- Onboarded new employees in multiple states. Averaging 10 employees a month.
- Assisted with training and development
- Processed payroll through Quickbooks Online.
- Full charge bookkeeping. Maintaining the general ledger, and communication with the accountants.
- Coordinated executive schedules, ensuring optimal time management and prioritization of tasks.
Office Manager/Bookkeeper
Maki Manufacturing
05.2018 - 01.2021
- Communicated with customers on their ordering of parts
- Maintained inventory on metals and parts that were made for the customers.
- Conducted accounts payable/receivable using Quickboods online.
- Maintained general ledger and prepared financial reports.
- Managed vendor relationships to ensure timely delivery of metal supplies
- Streamlined office operations by implementing efficient scheduling and coordination processes.
- Cross trained in the shop running lathes and Mills.
- Helped with the deburring of finished products.
- Delivered parts to customers
Instructional Assistant, Special Ed
Rio Seco Elementary
09.2017 - 05.2018
- Assisted in IEP development updates.
- Assisted with the development of the curriculum, and kept the classroom organized and running smoothly.
- Optimized patience with special ed students
- Collaborated with educators to develop engaging educational materials and tools.
- Enhanced student engagement through interactive lessons and hands-on activities.
- Monitored student progress, providing feedback to educators for targeted interventions.
- Monitored student progress to identify areas requiring extra support and implement action plans to meet needs.
- Supported diverse student needs through personalized learning strategies and resources.
Education
Associates - Accounting & Business Administration
Santa Barbara Business College
2005
Skills
- QuickBooks
- Microsoft Office
- Accounting/Bookkeeping
- Customer Relations
- Office Management
- Logistics
- Data entry
- Office administration
- Time management
- Computer proficiency
- Strong problem solver
- Scheduling
- Documentation and recordkeeping
Interests
Hiking, Dancing, Kickboxing, Animals, Reading, Puzzles
Timeline
Administrative Assistant
KM Facility Services, LLC
02.2026 - Current
Payroll Specialist
The Payroll Company
05.2024 - Current
Administrative Maintenance Clerk
Republic Services
11.2022 - 05.2024
Franchise Executive Assistant/Bookkeeper
A Better Solution in Home Care
03.2021 - 02.2022
Office Manager/Bookkeeper
Maki Manufacturing
05.2018 - 01.2021
Instructional Assistant, Special Ed
Rio Seco Elementary
09.2017 - 05.2018
Associates - Accounting & Business Administration
Santa Barbara Business College