Rachel Wojcik
St. Michael,MN
Summary
Accomplished Executive Assistant with a proven track record at Nexus Family Healing, enhancing business operations through expert calendar management and meeting planning. Leveraged presentation development skills and a customer service-oriented approach to streamline processes, significantly boosting executive productivity. Demonstrates a professional and mature demeanor, adept at handling confidential information. Driven and resourceful administrative professional with 10+ years of experience assisting with the work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
6
6
years of professional experience
Work History
Executive Assistant to the Chief Executive Officer
Nexus Family Healing
02.2019 - 06.2024
- Processed travel expenses and reimbursements for executive team and senior management group.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Managed complex calendar scheduling with focus on proper allocation of executive availability.
- Coordinated travel arrangements by booking airfare, hotel, and ground transportation.
- Organized and coordinated conferences and monthly meetings.
- Contributed to smooth business operations by planning and organizing meetings and conferences.
- Prepared meeting agendas and briefing papers for members of board of directors and executive team.
- Facilitated training and onboarding for incoming office staff.
- Handled confidential and sensitive information with discretion and tact.
- Supported business and hospitality needs of corporate partners and staff during meetings and company events.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
- Worked with senior management to initiate new projects and assist in various processes.
- Took notes and dictation at meetings.
- Updated and maintained confidential databases and records.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Volunteered to help with special projects of varying degrees of complexity.
- Coordinated events and worked on ad hoc projects.
- Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
- Contributed to smooth business operations by planning and organizing meetings and conferences
- Organized and coordinated conferences and monthly meetings
- Managed complex calendar scheduling with focus on proper allocation of executive availability
Sr. Administrative Assistant
Target Corporation
01.2018 - 02.2019
- Prepared and distributed team-based communications to foster collaboration and enhance team morale.
- Coordinated office activities and public events.
- Coached new employees on administrative procedures, company policies, and performance standards.
- Categorized and processed sensitive documents with information of deeply personal nature.
- Prepared and distributed team-based communications to foster collaboration and enhance team morale
Education
Associate of Arts - Business Administration
University of Phoenix
Tempe, AZ10.2011
Skills
- Meeting planning
- Presentation Development
- Office Administration
- Document Preparation
- Calendar Management
- Travel Arrangements
- Expense Reporting
- Executive Support
- Videoconference preparation
- Professional and mature
- Customer Service-Oriented
- Process Improvements
Timeline
Executive Assistant to the Chief Executive Officer
Nexus Family Healing
02.2019 - 06.2024
Sr. Administrative Assistant
Target Corporation
01.2018 - 02.2019
Associate of Arts - Business Administration
University of Phoenix
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