Samantha Ledden
Morgantown
Summary
Forward-thinking Executive Assistant with over 5 years of experience in managing complex schedules and enhancing communication flow for senior executives. Known for meticulous attention to detail and effective event planning, contributing to seamless operations and improved executive productivity. Gifted at organizing projects and providing stellar administrative support while analyzing, prioritizing and completing tasks with professionalism and sound judgment.
Overview
11
11
years of professional experience
3
3
years of post-secondary education
Work History
Executive Assistant
West Virginia Department Of Agriculture
Morgantown
01.2021 - Current
- Manage correspondence and communications for senior executives, facilitating timely information flow and decision-making.
- Organize and manage complex calendar of appointments, meetings, and travel arrangements for executive team.
- Maintain Morgantown office operations, being the main POC for staff and visitors and maintaining supplies.
- Coordinate schedules for departmental meetings and events to ensure optimal participation and engagement.
- Prepare agendas, letters of support, and other various correspondences.
- Provide support in board meetings, maintaining meeting minutes and distributing materials in advance.
- Monitor incoming emails for the Deputy Commissioner and respond accordingly in a timely manner.
- Maintain confidential records and files related to executive operations.
- Maintain purchasing card and Executive travel card. Reconciling through Oasis by deadlines each month.
- Assist with farm purchase orders for equipment and various crops.
- Create various documents including reports and presentations for the executive team.
- Develop and maintain filing systems for efficient document retrieval.
- Train Executive and Administrative Assistants in daily operations.
- Supervise 1-2 interns and provide direction on projects.
- Assist with WV State Fair vendor drop offs and pick-ups.
- Supervise executive and management calendars while allocating tasks to administrative support team for smooth operational flow.
Administrative Assistant
Virginia Prosthetics & Orthotics
Harrisonburg
08.2015 - 02.2020
- Managed daily office operations to ensure efficient workflow at Virginia Prosthetics & Orthotics.
- Coordinated patient appointments and optimized scheduling systems to enhance service delivery.
- Assisted with medical billing processes and verified insurance information for accuracy.
- Provided administrative support to clinical team during patient assessments and follow-ups, ensuring smooth operations.
- Communicated effectively with patients, staff, and external partners to facilitate collaboration.
- Trained new employees on office procedures and software systems used at the practice.
- Answered phone calls and emails to provide information, resulting in effective business correspondence.
- Maintained office supplies inventory by checking stock to determine inventory level.
- Composed letters, memos, reports, emails, and presentations to support management communication needs.
- Greeted visitors in a professional manner, responding to inquiries and directing them to appropriate personnel.
- Processed invoices for payment using accounting software applications.
Education
Bachelor of Science - Business Administration
Liberty University
Lynchburg, VA 08.2011 - 05.2014
Skills
- Calendar management
- Travel coordination
- Office and logistics management
- Event/Conference planning
- Document organization and preparation
- Confidential record keeping
- Attention to detail
- Self-starter
- Communication skills
- Fluent in Microsoft Office Suite
Timeline
Executive Assistant
West Virginia Department Of Agriculture
01.2021 - Current
Administrative Assistant
Virginia Prosthetics & Orthotics
08.2015 - 02.2020
Bachelor of Science - Business Administration
Liberty University
08.2011 - 05.2014