San Juanita Mora
Hitchcock,TX
Summary
Professional staffing expert with strong focus on talent acquisition, onboarding, and workforce planning. Proven ability to collaborate effectively with teams and adapt to changing needs. Skilled in HR software, candidate sourcing, and compliance with employment regulations. Known for reliability and achieving results in fast-paced environments.
Overview
21
21
years of professional experience
Work History
Staffing Administrator
MLS BC Cruises, INC.
Galveston , TX
09.2016 - 05.2024
- Coordination of scheduling candidates to work for our company: Drug Testing, E-Verify, Data Entry, and Background Screening. Equal Employment Opportunity (EEO)
- Project Manager: Training, Scheduling, Preparing Materials for new hires
- Data Management of all employees in our Information Management System including Payroll
- Prepare Payroll and Budget Management for Regional and Corporate Reports using PAYCOM, PayCor, ADT and Excel
- Coordinate new employees’ registration with the Port of Galveston Certifications and training schedules to meet company’s staffing requirements
- Oversee hiring and termination of employment on company employees
- Maintaining the personnel files, following all State and Federal laws on confidentiality of employees (past and present)
- Submit all background check and drug screening on all new hires
- Provide Training of company's policies and procedures for new employees
- Office Manager during office hours
- Streamlined recruitment processes, enhancing candidate experience and reducing time-to-hire.
- Collaborated with department heads to identify staffing needs and implement effective workforce solutions.
- Developed strong relationships with local universities, fostering a pipeline of new graduate talent for entry-level roles.
- Streamlined the hiring process by implementing an efficient applicant tracking system.
Title I Clerk - Federal Programs
Clear Creek ISD
Clear Creek , TX
08.2016 - 09.2018
- Process all Purchase Orders for Grants given to Title I Schools Executive Administrative Support for CCISD Federal Programs
- Receive and check in Grant Funded shipments
- Follow up with supplier on discrepancies identified to obtain resolution, such as missing items on Back Order, incorrect item/materials or damaged goods
- Responsibility for returning unsatisfactory shipments or receiving replacements to suppliers and customers
- Allocate Grant Funded Purchase Orders to correct campuses/departments
- Responsible for gathering item/materials in preparation for shipment to include re-packaging, labeling and staging
- Processed and organized incoming correspondence to ensure timely distribution.
- Assisted in scheduling appointments, optimizing office workflow and resource allocation.
- Handled customer inquiries with professionalism, improving client satisfaction rates.
- Utilized strong multitasking skills to manage multiple priorities and tasks, ensuring timely completion of each assignment.
- Managed incoming calls professionally, directing callers to appropriate personnel or taking detailed messages when necessary.
- Provided quality clerical support through data entry, document management, email correspondence, and overseeing operation of office equipment.
Administrative Project Coordinator I
United Space Alliance
Houston, TX
01.2003 - 08.2010
- Coordinated travel for over 360 International Space Station employees
- Organized and coordinated the business activities that included booking of travel requests, travel reports, and confirmed the next steps to complete all travel requirements
- Administered confidential employee information database in-order to book and coordinate travel
- Provided daily support to operations, such as changes of travel bookings, unused tickets, and discounts
- Prepared agendas and reservations to ensure employees had all information at their fingertips
- Liaison between employees, travel agencies, operations, and accounting
- Performed online bookings and price research for best value in accordance with corporate and project policies and procedures. In addition, used preferred supplier program designated to the project
- Reviewed and processed invoices for payment, to include reconciliations and credits
- Administrative and Procurement Support
- Coordinated purchases and bid initiatives in accordance with the projects policies and procedures
- Assisted with the creation of RFI and RFQ through document templates; to include the terms and conditions
- Interacted with internal functional teams (Legal, Engineers and HSE) to fulfill RFI/RFQ and internal process requirements to ensure that customer requirements were met
- Performed market research through internet research and SAP previous purchase orders
- Analyzed bids received and processed Purchase Orders based on the overall best value to the US Government
- Ensured all orders were received and paid for by accounting
- Delivered in-depth status reports to executive team for project tracking and troubleshooting
- Managed and reconciled purchase orders with vendors
- Developed and maintained project documentation for improved tracking and reporting accuracy.
- Streamlined administrative processes to enhance operational efficiency within project initiatives.
- Implemented process improvements that reduced administrative bottlenecks and enhanced productivity.
- Implemented quality control measures for deliverables, resulting in increased client satisfaction rates.
- Prepared financial projections and outlined budgets after assessment of constraints and feasibility.
- Evaluated project completion process with team, addressing successes, pitfalls and areas for improvement.
- Improved communication between departments, fostering collaboration and enhancing overall project efficiency.
- Organized schedules, meetings, and agendas for project teams to ensure timely completion of milestones.
- Answered phone calls and responded to inquiries from customers, vendors and other external contacts.
- Monitored project progress, identified risks and took corrective action as needed.
Education
Associate of Applied Science - Science of Business Administration
University of Houston
Houston, TXSkills
- Administrative support
- Microsoft Office Suite
- Scheduling and calendar management
- Documentation and reporting
- Spreadsheet management
- Event coordination
- Confidential document control
- Schedule management
- Database management
- Payroll and budgeting
- Report generation
- Calendar management
- Business administration
Languages
English
Native or Bilingual
Spanish
Professional Working
Timeline
Staffing Administrator
MLS BC Cruises, INC.
09.2016 - 05.2024
Title I Clerk - Federal Programs
Clear Creek ISD
08.2016 - 09.2018
Administrative Project Coordinator I
United Space Alliance
01.2003 - 08.2010
Associate of Applied Science - Science of Business Administration
University of Houston