SARAH N. HARTMANN
East Hampton,CT
Summary
Organized Administrative professional with experience in managing high-priority tasks, administrative coordination, and office management. Strengths include strong communication skills, problem-solving ability and knowledge of multiple software platforms. Demonstrated ability to create efficient systems leading to improved overall productivity.
Overview
36
36
years of professional experience
Work History
Administrative Assistant
Vernon Center Middle School
Vernon, CT
04.2024 - Current
- Provide front desk support by greeting parents, students, and staff in a welcoming manner.
- Manage incoming communications, including phone calls and emails, ensuring prompt responses.
- Support student enrollment processes while maintaining accurate student records.
- Collaborate with faculty to coordinate logistics for school events and activities.
- Enter data into spreadsheets using Microsoft Excel and similar programs.
- Organize confidential documents according to established protocols for secure handling.
- Maintain school calendar and building use calendar.
- Review payroll submissions for accuracy and submit biweekly.
- Maintain student attendance records which are reported to the state for funding purposes.
Administrative Assistant
Gilsum STEAM Academy (K-6 School)
Gilsum, New Hampshire
10.2019 - 01.2023
- Consistently cultivated a friendly, positive and professional relationship with students, staff, administration and the community.
- Greeted and registered all new students.
- Supported budget tracking by processing invoices and purchase orders.
- Organized student records and ensured data accuracy in databases.
- Prepared and distributed newsletters, bulletins, and other communications.
- Entered data into spreadsheets using Microsoft Excel or other similar programs.
- Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
- Handled confidential documents in an organized fashion according to established protocol.
- Prepared bi-weekly payroll.
- Filled in for nurse when she was not present.
Registrar
CANYON SPRINGS SCHOOL
Phoenix, AZ
01.2007 - 04.2019
- Lead registration procedures for kindergarten through eighth grade within STEM institution.
- Directed management of school information system encompassing attendance, enrollment, withdrawals, and scheduling for over 900 students.
- Maintained comprehensive student files to ensure compliance with state audit standards, supporting funding eligibility.
- Monitored FERPA guidelines to ensure protection of student information rights.
- Provided high-quality customer service to parents, volunteers, teachers, and administrators, fostering positive relationships and effective communication.
- Resolved a range of customer concerns by applying policies and district resources effectively.
- Coordinated meeting agendas and materials, ensuring thorough preparation and follow-up for conferences.
- Provided administrative support on various special projects.
Administrative Assistant
UNICCO SERVICE COMPANY
Portland, ME
01.1995 - 12.1996
- Supported general account manager by managing schedules, coordinating meetings, and organizing documents.
- Coordinated hiring and termination processes, ensuring compliance and smooth transitions for employees.
- Managed inquiries and fostered relationships with contracted companies to enhance collaboration.
- Processed payroll for over 50 employees weekly.
Administrative Assistant to CEO
NEW HAVEN MEDICAL HOTEL
New Haven, CT
01.1990 - 12.1994
- Coordinated daily correspondence and appointments for neurosurgeon and CEO, ensuring effective communication and time management.
- Managed executive offices, ensuring confidentiality of sensitive materials.
- Arranged travel schedules and logistics, streamlining processes to enhance overall organizational efficiency.
- Assisted general manager with special projects and event management, contributing to successful execution and delivery.
Paraprofessional- Special Education
CANYON SPRINGS SCHOOL
- Supported teachers by organizing instructional programs for enhanced learning outcomes.
- Provided individualized assistance to students with disabilities, accommodating diverse needs and abilities.
- Applied effective behavior management and crisis intervention strategies to maintain classroom order.
- Developed lesson plans tailored for small groups and individual student needs. Promoted
Receptionist / Administrative Assistant
NEW HAVEN MEDICAL HOTEL
New Haven, CT
- Coordinated front desk operations to create efficient and welcoming environment.
- Managed hotel sales and monitored reservations to maximize occupancy rates.
- Posted all guest charges accurately and promptly.
Education
Undergraduate studies - Communications
University of Southern Maine
Portland, ME01-1994
Executive Assistant Certificate -
Stone Academy
Hamden, CT01-1990
A.S. - Business Management
Lasell College
Newton, MA01-1988
Skills
- Microsoft Excel
- Data management
- Event coordination
- Record keeping
- Payroll processing
- Customer service
- Strong problem solver
- Time management
- Task prioritization
- Calendar management
- Staff motivation
- Sensitive material handling
- Customer relations
- Computer skills
Awards
- DV Star Award, Received for continuously supporting teachers and staff., Canyon Springs School, 05/01/15
- DV Star Award, Received for continuously supporting teachers and staff., Canyon Springs School, 05/01/17
- DV Star Award, Received for continuously supporting teachers and staff., Canyon Springs School, 05/01/18
- Red Carpet Customer Service Award, For outstanding customer service., Canyon Springs School, 05/01/10
Timeline
Administrative Assistant
Vernon Center Middle School
04.2024 - Current
Administrative Assistant
Gilsum STEAM Academy (K-6 School)
10.2019 - 01.2023
Registrar
CANYON SPRINGS SCHOOL
01.2007 - 04.2019
Administrative Assistant
UNICCO SERVICE COMPANY
01.1995 - 12.1996
Administrative Assistant to CEO
NEW HAVEN MEDICAL HOTEL
01.1990 - 12.1994
Paraprofessional- Special Education
CANYON SPRINGS SCHOOL
Receptionist / Administrative Assistant
NEW HAVEN MEDICAL HOTEL
Undergraduate studies - Communications
University of Southern Maine
Executive Assistant Certificate -
Stone Academy
A.S. - Business Management
Lasell College