Sarah Stephens
Sr. Administrative Assistant
Oklahoma City,OK
Summary
Dynamic Senior Administrative Assistant with extensive experience in optimizing office operations and providing comprehensive support to executive-level staff. Proven track record in coordinating complex schedules, managing correspondence, and organizing meetings that significantly enhance team productivity and efficiency. Exceptional organizational and communication skills, combined with a strong commitment to confidentiality, facilitate seamless workflows and foster effective collaboration within the team. Adept at anticipating needs and proactively addressing challenges, contributing to improved operational effectiveness and a streamlined work environment.
Overview
7
7
years of professional experience
1
1
Certification
Work History
Sr. Administrative Assistant
Larson Design Group
Oklahoma City, OK
01.2023 - Current
- Traveled and offered comprehensive assistance to optimize operations across all three local Oklahoma offices.
- Obtained Lean Six Sigma Green Belt certification to drive operational efficiency and quality management.
- Secured physical and electronic notarization certifications in Oklahoma to validate legal document processing.
- Assisted in managing ATP and AIA document contracts. Supported teams in organizing contract documentation. Helped maintain compliance with contract requirements.
- Coordinated complex scheduling for executive leadership, enhancing organizational efficiency and time management.
- Streamlined document management processes, improving retrieval speed and reducing redundancy across departments.
Provisioning Analyst
Diversified System Resources
Bartlesville, OK
01.2021 - 01.2023
- Executed accurate and efficient creation of purchase orders utilizing enterprise resource planning system.
- Analyzed vendor contracts comprehensively to uphold compliance with organizational standards and policies.
- Collaborated with other departments to coordinate the purchase, installation, and maintenance of equipment.
Special Events and Community Relations Coordinator
University of Texas Permian Basin
Odessa, TX
01.2019 - 01.2020
- Developed and implemented community outreach programs to enhance university engagement.
- Managed social media platforms to promote university initiatives and events effectively.
- Mentored student volunteers, enhancing their skills in community engagement activities.
Education
Bachelor of Science - Communications
University of Texas Permian Basin
Odessa, TX05.2018
Skills
- Proficient in Microsoft office
- Executive support experience
- Project coordination expertise
- Expert time management
- Expense reporting
- High-level multitasking
- Vendor relations management
- Budget management experience
Leadership Experience | Activities
Kappa Pi International Art Honor Society | 2017-2018 Temple Beth El Sisterhood Secretary | 2019 - 2020
Certification
- Notary License - 2024
- Lean Six Sigma Green Belt Certification - 2025
- Lean Six Sigma Yellow Belt Certification - 2025
- Lean Six Sigma White Belt Certification - 2025
Timeline
Sr. Administrative Assistant
Larson Design Group
01.2023 - Current
Provisioning Analyst
Diversified System Resources
01.2021 - 01.2023
Special Events and Community Relations Coordinator
University of Texas Permian Basin
01.2019 - 01.2020
Bachelor of Science - Communications
University of Texas Permian Basin