SHALLON ISAACS
South Valley Stream,NY
Overview
17
17
years of professional experience
Work History
Senior Administrative Assistant
John S Connor Inc.
Sterling, VA
04.2022 - Current
- Provided administrative support to senior management team.
- Created and distributed documents, reports, presentations, and correspondence.
- Coordinated travel arrangements for executive staff members.
- Organized and maintained detailed office filing systems.
- Reviewed and processed expense reports and invoices for accuracy and completeness.
- Organized and maintained executive calendars, scheduled meetings, conferences, travel arrangements, and appointments.
- Provided secretarial support to the executive staff including composing correspondence, memos, presentations, reports and other documents as requested.
- Coordinated communications between departments to ensure timely completion of projects.
- Prepared agendas for meetings; took minutes during meetings; distributed meeting notes to appropriate personnel.
- Developed filing systems to maintain confidential records of personnel information and business activities in accordance with company policies.
- Assisted with special projects such as researching topics or creating presentations for management review.
- Ordered office supplies as needed while monitoring inventory levels to ensure adequate stock is available at all times.
- Maintained up-to-date contact lists of vendors and suppliers while coordinating orders as required by executives.
- Answered incoming telephone calls from internal and external customers promptly and professionally; transferred calls appropriately; responded to inquiries in a timely manner.
- Managed incoming mail by sorting out items that needed immediate attention or forwarding it on to the appropriate department or individual for action or response.
Executive Assistance to Corp. Compliance Officer
Daniel F. Young Inc.
Jamaica , NY
02.2015 - 04.2022
- Handles Customs clearance for Foreign Military Sales air/ocean shipments
- Work with various Program Managers within the Army, Airforce, and Marine divisions
- Import Security Filing
- File Protest and Entry Summary Amendments
- Worked with different Government agencies to ensure items are properly covered under the correct FMS case
- Organized meetings with Importers for Quarterly reports
- Oversees billing handling on behalf of the Import Dept.
- Arrange meetings for the Corporate Compliance Officer with potential Importers
- Arranges documentation for meetings, (creating spreadsheets, books, binders, and flyers)
- Approve invoices from various vendors to send to Corp Accounting for payment processing
- Schedule deliveries to Importers/customers once their shipments have cleared US Customs
- Organizes documentation for US Customs and other PGA audits
- Organizes travel arrangements for the Corporate Compliance Officer
- Create expense reports for travel reimbursements
- Organizes deliveries of shipments on US Customs exams
- Assists the Import Dept. where needed
- Oversees the daily scheduling throughout the Import department
- Secret-level security clearance
Executive Receptionist
RXR
Garden City, NY
11.2007 - 09.2008
- Coordinated meeting space reservations at both onsite and offsite locations.
- Performed other duties as assigned by executive team members.
- Provided administrative support to executives by researching information, responding to inquiries, and coordinating travel arrangements.
- Assisted in onboarding new employees by providing orientation materials and resources.
- Sorted incoming mail daily; distributed mail appropriately throughout the organization.
- Maintained updated records of all transactions related to the front desk operations.
- Greeted and welcomed visitors warmly, providing them with a positive first impression.
- Managed the scheduling of executive appointments and meetings.
- Handled confidential material per company policies and procedures.
- Ensured that lobby areas were kept clean at all times.
- Answered incoming calls promptly and professionally, transferring or taking messages as necessary.
- Maintained reception area in an organized, tidy manner.
- Assisted with special projects such as filing documents, ordering supplies, preparing mailings, and organizing events.
- Monitored office equipment including copiers, printers and fax machines ensuring proper maintenance is performed according to schedule.
- Created spreadsheets tracking customer feedback data for management review.
- Updated contact lists for internal staff members regularly.
- Ordered office supplies as needed while maintaining budget guidelines.
- Directed clients and guests to the correct departments, rooms, and staff members.
- Oversaw office inventory by restocking supplies and submitting purchase orders.
- Displayed professional standards at the reception desk to impress visitors.
- Contracted with vendors and liaised with building management to schedule office equipment or facility repairs.
- Answered incoming phone calls, and routed to appropriate parties throughout the office.
- Supplied callers with office addresses and directions, employee email addresses, and phone extensions.
Education
Bachelor of Science - Entertainment Business
Full Sail University
Winter Park, FL05-2019
Skills
- Process Optimization
- Accounting skills
- Proficient in Microsoft Office
- Meeting Support
- Supervising staff
- Effective problem solving
- Report Development
- Package routing
- Transcription and dictation
- Human Resources Support
- Professional phone etiquette
- Reception Management
- Executive Support
References
References available upon request.
Timeline
Senior Administrative Assistant
John S Connor Inc.
04.2022 - Current
Executive Assistance to Corp. Compliance Officer
Daniel F. Young Inc.
02.2015 - 04.2022
Executive Receptionist
RXR
11.2007 - 09.2008
Bachelor of Science - Entertainment Business
Full Sail University