Shannon Ferris
Bellevue
Summary
Dedicated accounts payable professional with solid background managing invoices, tracking expenses and updating vendor files. Trained in posting and processing payments with quickbooks. Strong attention to detail with methodical approach to keeping accurate records.
Overview
24
24
years of professional experience
Work History
Accounts Payable Specialist
BDR Holdings LLC
Bellevue
01.2021 - 01.2025
- Manage financials for multiple construction projects, performing bank draws and bank and balance sheet account reconciliations to ensure accuracy and efficiency.
- Utilize Sage Software, Excel, Adobe, and Microsoft tools to streamline financial processes and improve documentation quality.
- Perform vendor account analysis, vendor management, and ensure compliance with 3-way match purchase order processes. And managed all vendor master data related to W9s, COIs, and 1099 reporting.
- Process up to 1,200 invoices/POs weekly, ensuring accuracy and timeliness in accounts payable operations.
- Worked with vendors to reevaluate billing related to percentage of completion invoicing, reviewed change orders and presented results to funding partners.
- Managed travel and expense reconciliations for 20+ card holders for both credit cards and gas cards in a manual method using MS Excel.
- Reconciled 25+ bank accounts with matching LLCs, tied bank draws to the proper account, and successfully reduced bank accounts to 6.
- Led the exit of commercial WHQ building and found the new shared service space saving thousands of dollars monthly in overhead.
Accounts Payable Specialist
Poettker Construction Company
Breese
01.2011 - 01.2021
- Managed a team of four to enhance accuracy within the construction industry, focusing on precise financial reporting and compliance with accounting standards.
- Established an electronic filing system that streamlined document management and improved accessibility for financial audits.
- Oversaw full-cycle accounts payable, including annual 1099 processing, bank and credit card account reconciliation, and vendor management.
- Gained expertise in AIA billing and construction-related financial processes.
- Managed a voucher volume of 200+ per week.
- Point person for all travel arrangements for entire workforce from 30 to 250 with 100+ credit cards and corresponding gas cards. Reconciled within manual system of compiling all receipts from cardholders, ran an MS Excel report for tie outs to the correct job, and successfully rooted out fraud on 2 instances.
Office Manager
Ease Health
Florissant
04.2001 - 04.2011
- Managed office operations to ensure smooth daily functioning.
- Coordinated scheduling and logistics for staff meetings and events.
- Oversaw inventory management and ordered office supplies as needed.
- Implemented organizational systems to improve document filing processes.
- Trained new employees on office procedures and best practices.
- Maintained office equipment and coordinated repairs with vendors.
- Answered phone calls, responded to emails, routed mail and coordinated courier services.
- Managed front desk operations including greeting visitors, answering questions or directing them to appropriate personnel.
- Resolved customer inquiries in a timely manner while maintaining positive relationships with clients.
- Supervised staff members, organized schedules and delegated tasks.
- Handled scheduling and managed timely and effective allocation of resources and calendars.
- Coded and entered daily invoices with in-house accounting software.
- Created spreadsheets in Excel to track data such as vacation requests, sick days .
- Organized company events including holiday parties, team building activities .
- Ensured compliance with applicable laws regarding employment practices.
- Reviewed contracts for accuracy prior to signing off on behalf of the company.
- Prepared agendas for board meetings along with taking minutes during sessions.
- Negotiated contracts with vendors, securing favorable terms and cost savings.
- Maintained confidential records relating to personnel matters.
- Assisted in recruiting, onboarding and training new employees.
- Resolved customer complaints or answered customers' questions.
- Discussed job performance problems with employees, identifying causes and issues to find solutions.
- Developed work schedules according to budgets and workloads, covering priority tasks.
Skills
- Invoice processing
- Vendor management
- Account reconciliation
- AIA billing
- Sage software
- Financial reporting
- Compliance management
- Budget oversight
- Audit preparation
- Cost reduction
- Problem solving
- Attention to detail
- Effective communication
- Team leadership
- Process improvement
- Electronic payments
- Vendor relationship management
- Entry recording
- 1099 preparation
- Payroll administration
- Month-end closing
- Petty cash management
- Cash flow analysis
- ERP systems proficiency
- Account resolution
- Sales tax reporting
- Payment coding
- Credit card reconciliation
- GAAP principles
- Purchase order management
- Expense tracking
- Payroll processing
- Bank reconciliations
- Data entry and 10-key
- Proactive and Self-motivated
- Multitasking Abilities
Timeline
Accounts Payable Specialist
BDR Holdings LLC
01.2021 - 01.2025
Accounts Payable Specialist
Poettker Construction Company
01.2011 - 01.2021
Office Manager
Ease Health
04.2001 - 04.2011