Sydney Hames
Orange City,FL
Summary
Detail-oriented professional with strong customer service, data entry, and administrative support skills. Committed to enhancing workflow efficiency and fostering positive work environments.
Overview
5
5
years of professional experience
Work History
Administrative Assistant
WBE Environmental, Inc. Dba Florida Silt Fencing
Deltona, FL
01.2026 - 07.2026
- Coordinated office operations to enhance workflow efficiency and support project deadlines.
- Managed scheduling and calendar coordination for senior management, ensuring optimal time utilization.
- Processed vendor invoices and maintained accurate records in accounting software for financial tracking.
- Assisted in preparing reports and presentations, enhancing communication of project updates to stakeholders.
- Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
- Organized office events such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale.
- Collaborated on special projects as assigned by leadership, contributing research findings or coordinating event logistics as needed for success.
AP/AR Specialist
WBE Environmental, Inc. Dba Florida Silt Fencing
Deltona, FL
06.2024 - 01.2026
- Managed full-cycle accounts receivable processes, ensuring timely invoicing and follow-up on outstanding payments.
- Processed vendor invoices accurately, maintaining compliance with company policies and financial regulations.
- Reconciled monthly account statements, identifying discrepancies and resolving issues efficiently.
- Implemented improvements to billing procedures, enhancing accuracy and reducing processing time.
- Conducted thorough audits of financial records to ensure precision and adherence to best practices.
- Safeguarded company assets by identifying potential fraud risks within the accounts payable/receivable processes and implementing preventative measures.
- Assisted in the preparation of monthly financial statements, providing accurate information for decision-making purposes.
- Supported annual audit preparations by gathering relevant documentation and assisting external auditors as needed.
- Coordinated with sales team to ensure accurate billing information, leading to a decrease in disputed invoices.
NPDES Coordinator
WBE Environmental, Inc. Dba Florida Silt Fencing
Deltona, FL
11.2023 - 06.2024
- Coordinated project timelines to ensure timely delivery of environmental solutions.
- Managed documentation and compliance for regulatory requirements in environmental projects.
- Developed and maintained relationships with vendors to optimize supply chain efficiency.
- Implemented process improvements that enhanced workflow and reduced delays in project execution.
- Streamlined communication between departments to facilitate collaboration on ongoing projects.
- Organized site inspections and assessments to ensure adherence to safety standards and protocols.
- Entered data, generated reports, and produced tracking documents.
- Enhanced operational workflows by maintaining well-organized documentation systems and updating records accurately as needed.
- Gathered and organized materials to support operations.
- Enhanced customer satisfaction by responding promptly to inquiries and addressing concerns professionally.
Receptionist
WBE Environmental, Inc.
Deltona, FL
03.2021 - 07.2023
- Managed front desk operations, ensuring smooth visitor check-in and appointment scheduling.
- Coordinated communication between clients and staff, enhancing overall service delivery.
- Implemented filing system improvements, increasing document retrieval efficiency.
- Maintained office supplies inventory, optimizing procurement processes to reduce costs.
- Provided administrative support for team projects, contributing to operational success.
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Confirmed appointments, communicated with clients, and updated client records.
- Answered phone promptly and directed incoming calls to correct offices.
- Kept reception area clean and neat to give visitors positive first impression.
- Streamlined front desk operations for increased efficiency by effectively managing phone calls, emails, and walk-in clients.
- Responded to inquiries from callers seeking information.
- Maintained a well-organized reception area with updated materials, contributing to a welcoming environment for visitors.
- Supported office efficiency by performing clerical tasks such as data entry, photocopying, scanning, and faxing documents.
- Demonstrated strong multitasking abilities while managing numerous tasks simultaneously under tight deadlines.
Skills
- Office administration
- Administrative support
- Microsoft Word
- Microsoft Excel
- File organization
- Microsoft outlook
- Customer and client relations
- Strong problem solver
- Dedicated team player
- Invoice processing
- Mail handling
- Event coordination
- Accounting support
Timeline
Administrative Assistant
WBE Environmental, Inc. Dba Florida Silt Fencing
01.2026 - 07.2026
AP/AR Specialist
WBE Environmental, Inc. Dba Florida Silt Fencing
06.2024 - 01.2026
NPDES Coordinator
WBE Environmental, Inc. Dba Florida Silt Fencing
11.2023 - 06.2024
Receptionist
WBE Environmental, Inc.
03.2021 - 07.2023