Teresa Lopez
Phillipsburg
Summary
Results-driven administrative assistant with expertise in data entry and office management. Proven track record in enhancing operational efficiency and ensuring accurate documentation.
Professional office support specialist with extensive experience in administrative functions and office management. Known for reliability and adapting to dynamic work environments. Excellent organizational abilities and collaborative mindset ensure seamless team operations and goal achievement.
Experienced with coordinating administrative tasks and maintaining organized office environments. Utilizes strong organizational skills to enhance office efficiency and support team operations. Track record of effective communication and multitasking to meet diverse administrative needs.
Overview
38
38
years of professional experience
Work History
ADMINISTRATIVE ASSISTANT
Center For Family Services
Glassboro, New Jersey
05.2023 - Current
- Assisted with data entry and maintained client information in databases.
- Prepared correspondence and documents for internal and external communication.
- Supported program staff by organizing events and gathering materials.
- Maintained inventory of office supplies and ordered as needed.
- Entered data into spreadsheets using Microsoft Excel or other similar programs.
- Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
- Handled confidential documents in an organized fashion according to established protocol.
- Maintained office supplies inventory by checking stock to determine inventory level.
- Ensured efficient operation of office equipment such as printers, copiers and fax machines.
- Coordinated mailings including sorting mail, preparing packages for shipping via courier service or postal service.
- Directed customer inquiries to appropriate department personnel.
- Updated contact lists regularly when changes occur in employee status or contact information.
- Developed and maintained filing systems for confidential documents and records.
- Organized files, developed spreadsheets, faxed reports and scanned documents, maintaining front desk and reception area in neat and organized fashion.
- Handled incoming calls and directed callers to appropriate department or employee.
- Updated system to organize office documentation, maximizing efficiency and increasing productivity.
- Processed invoices for payment using accounting software applications.
BOOKKEEPER
Builders FirstSource
Aspen, Colorado
05.2012 - 07.2023
- Managed accounts payable and receivable processes efficiently.
- Reconciled bank statements to ensure accurate financial records.
- Utilized accounting software for data entry and reporting tasks.
- Entered deposits, credit card charges and sales entries to facilitate cash management.
- Generated invoices for clients and tracked payments received from customers.
- Reviewed purchase documents and company receipts for reconciliation with statements.
Housekeeping Manager
Snowmasshospitality
Snowmass Village, CO
01.2008 - 03.2012
- Directed daily housekeeping operations to ensure cleanliness and guest satisfaction.
- Implemented training programs for staff, enhancing service quality and efficiency.
- Developed and maintained inventory management systems for cleaning supplies and equipment.
- Established quality control processes to uphold sanitation standards across all areas.
- Coordinated scheduling of housekeeping staff to optimize resource allocation and productivity.
- Analyzed guest feedback to identify areas for service improvement and implement changes.
- Worked with front desk to respond promptly to all guest requests.
- Communicated repair needs to maintenance staff.
- Assigned housekeeping staff to specific shifts and room blocks based on abilities and daily requirements.
- Conducted regular performance evaluations for housekeeping staff, identifying areas for improvement and providing constructive feedback for professional development.
- Managed inventory levels effectively, ensuring adequate supplies for daily operations while minimizing waste and costs.
- Led regular safety meetings, ensuring compliance with health regulations and workplace safety protocols.
Housekeeping Manager
Spray Beach Inn
Beach Haven, NJ
01.1988 - 01.2003
- Fostered a collaborative team environment, promoting effective communication among staff members.
- Managed staff of [Number] housekeepers.
- Investigated customer complaints promptly, seeking timely resolutions to maintain positive guest experiences throughout their stay at the hotel.
- Managed team productivity and workflow to exceed quality standards.
- Completed schedules, shift reports, and other business documentation.
- Utilized chemicals and cleaning equipment in accordance with safety protocols and proper operating standards.
Education
Bookkeeper -
U.S. Career Institute
Fort Collins, CO07.2021
Skills
- Data entry
- Office management
- Inventory control
- Accounting software
- Client communication
- Problem solving
- Time management
- Attention to detail
- Supervising staff
- Document control
- Customer service
- Computer skills
- Office administration
Languages
Spanish: Professional
Timeline
ADMINISTRATIVE ASSISTANT
Center For Family Services
05.2023 - Current
BOOKKEEPER
Builders FirstSource
05.2012 - 07.2023
Housekeeping Manager
Snowmasshospitality
01.2008 - 03.2012
Housekeeping Manager
Spray Beach Inn
01.1988 - 01.2003
Bookkeeper -
U.S. Career Institute