Vangie Zaryac
Administrative Assistant
Vista,CA
Summary
Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.
Overview
19
19
years of professional experience
Work History
Administrative Assistant
Carlsbad Unified School District
Carlsbad, CA
11.2003 - Current
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Executed record filing system to improve document organization and management.
- Restocked supplies and submitted purchase orders to maintain stock levels.
- Interacted with vendors to purchase and set up equipment and services.
- Scheduled office meetings and client appointments for staff teams.
- Offered technical support and troubleshot issues to enhance office productivity.
- Managed relational database to store information for reference, reporting and analysis.
- Received and sorted incoming mail and packages to record, dispatch or distribute to correct recipient.
- Conducted onboarding to help new hires adjust to administrative and performance aspects of jobs.
- Screened visitors and issued badges to maintain safety and security.
- Edited documents to improve accuracy of language, flow and readability.
- Scheduled conference rooms, prepared agendas and maintained calendars to prepare for meetings and events.
- Scheduled office equipment repair and maintenance to extend equipment lifespan and prevent unplanned downtime.
- Updated spreadsheets and databases to track, analyze and report on performance and sales data.
- Monitored office calendars to plan meetings, activities and travel to maximize productivity.
Skills
Office administration
Scheduling
Attendance record management
Time management
Staff Management
Internal communications
Database administration
Office management
Relationship building
Payroll and budgeting
Employee timesheet processing
Workers' compensation
School records monitoring
Mail handling
Recordkeeping
Supervising staff
Records management
Administrative support
Filing and data archiving
Multi-line phone proficiency
Documentation and reporting
Timeline
Administrative Assistant
Carlsbad Unified School District
11.2003 - Current