Vilater Green
Mobile,AL
Overview
13
13
years of professional experience
Work History
Office Manager
City of Mobile
01.2025 - Current
- Plans, organizes, directs, supervises and reviews work of office staff.
- Reviews production records; compiles reports.
- Gives technical assistance to employees.
- Supervises the collection, accounting and transmittal of large amounts of money.
- Resolves difficult complaints.
- Answers inquiries from other governmental agencies or the general public.
- Conducts research.
- Compiles a variety of complex statistical and accounting reports.
- Supervises and participates in the payroll process.
- Serves as liaison between the jurisdiction and insurance providers.
- Supervises and participates in the preparation of tax forms.
- Resolves issues with contractors related to invoicing and personnel.
- Oversees the maintenance of facilities and equipment as assigned.
- Requisitions office supplies and equipment.
- Maintains inventory control records.
- Evaluates employee performance.
- Plans and implements employee training programs.
- Keeps expenditure records.
- Maintains liaison and coordinates activities with related organization units.
- Performs a wide variety of administrative and clerical tasks.
- Process and verify high volume of purchase order invoices.
- Manage daily financial transactions for accounts payable.
- Investigate and resolve invoice discrepancies.
- Coordinate and facilitate timely payment to vendors.
- Update and maintain vendor and employee information.
- Execute bi-weekly payroll.
- Manage new employee onboarding.
- Enter and maintain non-capital contracts.
- Manage year end contract tasks.
- Prepare and submit the quarterly Survey of Non-Property Taxes.
- Perform comprehensive bank reconciliations for multiple accounts.
- Process various journal entries, such as transfers, reclassifications, reversals, and reconciliations.
- Assist with the annual audit.
- City of Mobile
Accountant I
City of Mobile
01.2023 - 01.2025
- Codes and classifies receipts and expenditures according to a standard classification.
- Sees that daily cash and receipts submitted by operating departments balance.
- Posts and distributes cash receipts to general fund and capital fund subsidiary ledger and balances these accounts.
- Balances budget allotment accounts and ledgers.
- Examines vouchers, claims, invoices, payrolls, and checks with supporting data for conformity with law and established procedure and regulations prior to payment.
- Reconciles accounts payable and accounts receivable.
- Calculates and processes payroll deductions; processes direct payroll deposits; maintains depreciation schedules for fixed assets.
- Assists in the preparation of budget documents.
- Develops financial statements.
- Assists in discretionary funds application and process.
Office Assistant II
City of Mobile
01.2019 - 01.2023
- Processed outgoing payments in compliance with financial policies and procedures.
- Performed day to day financial transactions, including verifying, classifying, and recording accounts payable data.
- Verified and investigated discrepancies, if any, by reconciling vendor accounts and monthly vendor statements
- Facilitated payment of invoices due by sending reminders and contacting departments and/or vendors
- Generated reports detailing accounts payables status.
Office Assistant I
City of Mobile Animal Shelter
01.2018 - 01.2019
- Answered inquiries from the public, over the counter, by email and telephone, on laws, rules, and regulations pertaining to animal control and the animal shelter
- Built and maintained positive relationships with the public using principles of good customer service
- Prepared and maintained records; entered and retrieved data; produced various documents and animal control reports utilizing the system.
- Monitored inventory supplies and requisitioned and ordered when needed
- Maintained records on pick-up and release dates, quarantined, adoptions, disposals, and the status of animals maintained in shelter.
- Collected fees and issued receipts for the sale of dog licenses; adoptions; inoculation clinics; euthanizations, boarding and spay/neutering certificates; issued dog licenses.
- Balanced the cash registers and completed monetary deposits
- Maintained the confidentiality of records
- Adapted to changing technologies and learned functionality of new equipment and systems
- Understood and applied applicable federal, state, and local laws, codes, and regulations
- Verified and reported employees time to MPD for payroll purposes
Treatment Plant Operator Trainee
Mobile Area Water and Sewer Systems
Mobile, AL
01.2016 - 01.2018
- Operated trailer to load empty sludge beds; cleans trailer and truck
- Cleaned sludge beds, raw water intake screens, lab, kitchen and bay areas
- Entered water/wastewater treatment data into computer.
- Performed preventative and corrective repairs and maintenance on plant equipment, i.e., repairs broken chemical feed lines as needed; maintains and repairs forklifts and lawn mowers, etc. as needed.
- Operated, maintained and utilized various types of equipment, machinery and tools in the performance of duties such as trucks, forklift, meters, calculator, mechanic’s tools, plumber’s tools, etc.
- Interacted and communicated with various groups and individuals in the performance of duties such as customers, supervisors, City staff, sales representatives, etc.
- Performed housekeeping and groundskeeping duties at the wastewater plant and pump stations, water plant, water tanks and surrounding areas.
- Performed general preventative maintenance on equipment/trucks such as checking fluid levels, tire pressure, etc.; ensured trucks and equipment are kept clean and in proper operating condition.
- Operated and maintained the belt press within the plant for the purpose of monitoring sludge to ensure same is acceptable by landfill; performed minor repairs to screw press and other plant equipment as needed
- Monitored lift stations, and performed various plant operations including but not limited to loading sludge onto trucks, hauling sand to job sites, repairing meters, performing manual labor, etc.
Administrative Assistant/Office Manager
Trinity Lutheran Church and School
Mobile, AL
01.2014 - 01.2016
- Oversaw the maintenance of church and school records, including membership and financial records
- Managed staff schedules, hired new staff members when needed, and oversaw performance reviews to ensure that employees were meeting job requirements
- Coordinated with other departments within the church and school to ensure that all needs were met
- Coordinated special events such as weddings, funerals, baptisms, and other ceremonies
- Ensured that the church and school’s records were organized and up to date by filing documents and answering correspondence
- Coordinated with clergy members and school administration to organize and schedule meetings, events, and other activities
- Managed the church and school’s finances by recording contributions, paying bills, and submitting tax forms to the IRS
- Tracked, maintained, and manually entered employees time through QuickBooks for payroll
- Completed Child Nutrition Program monthly and yearly records
- Created and disbursed material pertaining to health, upcoming evenings, activities, programs, etc.
Driver/Child-Care Worker
Highpoint Christian Daycare & School
Mobile, AL
01.2013 - 01.2014
- Accompanied children to and from school, on outings; substituting where needed (infants up to PreK);
- Dressed children and changed diapers(when applicable);
- Instructed children in health and personal habits such as eating, resting, and toilet habits, adhered to DHR rules and regulations;
- Read to children, and taught them simple painting, drawing, handicrafts, and song;
- Organized and participated in recreational activities, such as games; served meals and refreshments to children and regulated rest periods;
- Helped children with homework and school work;
- Performed housekeeping duties such as laundry, cleaning, dish washing, and changing of linens;
- Supported children's emotional and social development, encouraged understanding of others and positive self-concepts;
- Disciplined children and recommended or initiated other measures to control behavior, such as caring for own clothing and picking up toys and books;
- Identified signs of emotional or developmental problems in children and bring them to parents' or guardians' attention.
Education
Bachelor of Business Administration - Management
University of West Alabama
Livingston, Alabama01-2011
Skills
- Microsoft Office
- ServantKeeper
- QuickBooks
- Typing speed 65 wpm
- Problem Solving Skills
- Organization Skills
- Teamwork
- Accounts Payable and Accounts Receivable
- Tyler Technologies – MUNIS
- Data entry
- Customer relations
- Clear oral/written communication
- Administrative support
Timeline
Office Manager
City of Mobile
01.2025 - Current
Accountant I
City of Mobile
01.2023 - 01.2025
Office Assistant II
City of Mobile
01.2019 - 01.2023
Office Assistant I
City of Mobile Animal Shelter
01.2018 - 01.2019
Treatment Plant Operator Trainee
Mobile Area Water and Sewer Systems
01.2016 - 01.2018
Administrative Assistant/Office Manager
Trinity Lutheran Church and School
01.2014 - 01.2016
Driver/Child-Care Worker
Highpoint Christian Daycare & School
01.2013 - 01.2014
Bachelor of Business Administration - Management
University of West Alabama