Wesley Cappiello
Brooklyn,NY
Summary
Administrative professional with 8+ years of experience in scheduling, calendar management, office operations, executive support, and client service. Skilled at managing competing priorities, coordinating complex schedules, and providing reliable support in fast-paced corporate and nonprofit environments.
Overview
8
8
years of professional experience
Work History
RECEPTIONIST
Blackstone / Opensity Solutions
New York, NY
04.2026 - Current
- Coordinate scheduling and calendar requests for approximately 45 professionals, adjusting to changing priorities and urgent requests.
- Manage reception operations, including visitors, phone and email communications, conference rooms, and workplace requests.
- Provide administrative support to employees, executives, guests, and internal stakeholders while handling confidential information with discretion.
- Support onboarding and training of new team members on scheduling and administrative procedures.
SUPPORT COORDINATOR
Spectrum Care Management and Counseling
New Jersey / Remote
09.2024 - 03.2026
- Coordinated services and resources for a caseload of 50+ adults with developmental disabilities.
- Worked with state agencies, providers, and families while maintaining detailed records and compliance documentation.
- Managed sensitive personal and medical information with discretion.
EXECUTIVE ASSISTANT TO THE CHIEF EXECUTIVE OFFICER
HaitiChildren
Aspen, CO / Remote
08.2022 - 09.2024
- Managed the CEO’s calendar, meetings, travel arrangements, and correspondence.
- Prepared board and meeting materials and served as a liaison with donors, partners, and stakeholders.
EXECUTIVE ASSISTANT TO THE DIRECTOR OF DEI
Grounds For Sculpture
Hamilton, NJ / Hybrid
09.2021 - 08.2022
- Supported two senior executives with scheduling, communications, and project coordination.
- Coordinated events and managed day-to-day logistics and communications across departments.
EXECUTIVE ASSISTANT TO THE CHEIF EXECUTIVE OFFICER
ProperlyMade LTD/Genesis Architectural
New Hope, PA / Hybrid
04.2018 - 09.2021
- Managed calendars and communications for two senior executives and six team leads.
- Provided administrative, client communication, and project support across the business.
Education
Bachelor of Arts - Musical Theatre / English
Montclair State University
Montclair, NJ05-2018
Skills
- Executive and Administrative support
- Schedule management
- Office management
- Calendar planning
- File management
- Multi-line telephone operation
- Organizational skills and problem solving
- Time management
- Client relations
- Communication skills
Timeline
RECEPTIONIST
Blackstone / Opensity Solutions
04.2026 - Current
SUPPORT COORDINATOR
Spectrum Care Management and Counseling
09.2024 - 03.2026
EXECUTIVE ASSISTANT TO THE CHIEF EXECUTIVE OFFICER
HaitiChildren
08.2022 - 09.2024
EXECUTIVE ASSISTANT TO THE DIRECTOR OF DEI
Grounds For Sculpture
09.2021 - 08.2022
EXECUTIVE ASSISTANT TO THE CHEIF EXECUTIVE OFFICER
ProperlyMade LTD/Genesis Architectural
04.2018 - 09.2021
Bachelor of Arts - Musical Theatre / English
Montclair State University