WILKELINA M. GONZALEZ
Poughkeepsie
Summary
Experienced Executive Assistant with over 35 years of expertise in orchestrating administrative functions. Forward-thinking Executive Assistant accomplished in aiding company leaders with key functions. Gifted at managing busy schedules, organizing projects and providing stellar administrative support to executive team. Analyzes, prioritizes and completes tasks with professionalism and sound judgment.
Overview
30
30
years of professional experience
Work History
Executive Assistant
Morgan Stanley
New York
08.2008 - 08.2014
- Provide high-level administrative support to Managing Director of Research.
- Perform a Telephone coverage, taking accurate messages, and handling confidential calls.
- Heavy client interaction with senior level executives, act as a liaison with clients and their assistants.
- Maintain the executives’ calendar, schedule all meetings and conference calls.
- Arrange all aspects of travel including flights and hotel, manage approvals for travel.
- Prepare all the itineraries.
- Prepare and submit all expense reports in a timely and efficient manner.
- Send and retrieve digital and inbound faxes.
- Open and distribute executives’ mail, sort and prioritize, arrange messenger and overnight package services.
- Provide back-up support for the department as needed with phone coverage and other office needs.
- Miscellaneous support, keep orderly, fully functional work area.
Administrative Assistant/Bilingual
HSBC and Halbis Capital Management
New York
01.2008 - 07.2008
- Provided executive administrative support to senior level executives.
- Prepared itineraries and calendar management for senior level executives.
- Scheduled and arranged meetings facilities and conferences.
- Prepared routine correspondence internal and external.
- Expedite workflow for the management team.
- Answer inquiries and direct them to relevant staff members.
- Meet and greet clients/visitors.
Executive Assistant
New York Stock Exchange and Credit Suisse
New York
01.2006 - 01.2007
- Provided executive administrative support to Vice President of Surveillance.
- Calendar management arranged international and domestic conference calls.
- Executed complex international and domestic travel accommodations.
- Reconciled and tracked expense reports and finalized invoices.
- Prepared routine internal and external correspondence.
- Answer incoming calls and direct them to the relevant staff members.
Administrative Assistant/Bilingual
Capital Group, Credit Suisse, Hanover Capital, West L.B. and Rothschild, Inc.
New York
01.2005 - 01.2006
- Provided executive administrative support to Vice Chairman and Managing Directors.
- Heavy calendar management arranged international and domestic conference calls.
- Prepared all the itineraries.
- Executed complex international and domestic travel accommodations.
- Reconciled and tracked expense reports and finalized invoices.
- Prepared routine internal and external correspondence.
Administrative Associate IV
Purdue Pharma, L.P.
Ardsley
01.2002 - 01.2005
- Provided executive administrative support to Senior Executive Director of Technology.
- Complex calendar management, coordinated international and domestic travel accommodations, finalized expense reports and invoices.
- Prepared routine correspondence for principals’ signature.
- Prepared all the itineraries.
- Expedited workflow through the Senior Executive Director’s office.
- Maintained time sheets, vacation records and training folders for the department.
- Telephone coverage, take accurate messages and handle confidential calls.
- Managed daily office operations and ensured smooth workflow.
- Coordinated meetings and maintained executive calendars effectively.
- Organized and filed confidential documents according to company guidelines.
Executive Administrative Assistant
Purdue Pharma, L.P.
Ardsley
01.1998 - 01.1999
- Maintained calendars for senior level executives.
- Telephone coverage, taking accurate messages, and handling confidential calls.
- Managed domestic and international travels accommodations for senior level executives.
- Prepared presentations for various meetings and conferences meeting deadlines.
- Coordinated and scheduled meetings and conference calls.
- Reconciled and tracked expense reports and invoices.
Administrative Assistant/Bilingual
MasterCard International
Purchase
01.1995 - 01.1998
- Provided executive administrative support to the Vice President of Marketing.
- Acted as coordinator and interpreter for Latin American members, traveled as necessary.
- Coordinated and scheduled meetings in a timely and efficient manner, calendar management.
- Prepared presentations for various meetings and conferences meeting deadlines.
- Managed travel accommodation tracked and reconciled expenses and invoices.
- Ordered marketing materials and coordinated all distribution.
Human Resources Coordinator
Capital Cities/ABC, Inc.
New York
01.1985 - 01.1986
- Provided executive administrative support to Vice President of Human Resources Information Systems.
- Maintained workflow for nine departments within the Human Resources Division.
- Developed record keeping and productivity reporting for other operators and myself.
- Trained assistants and supervised their use of the word processor.
- Heavy calendar management, handle all travel accommodations.
- Telephone coverage, taking accurate messages, and handling confidential calls.
Education
A.A.S. Degree - Business Management
Malcolm King College
New York, NYSkills
- Calendar management
- Travel coordination
- Expense management
- Confidential communication
- Document preparation
- Client relations
Education And Professional Training
Malcolm King College, New York, NY, A.A.S. Degree, Business Management, 3.4, Bilingual, Fluent in Spanish
Qualifications Summary
- Skilled and dedicated Executive Assistant with more than 35 years’ experience coordinating, planning, and supporting daily operational and administrative functions.
- Proven track record of accurately completing research, reporting, information management, and marketing-support activities within demanding time frames.
- Highly focused and results-oriented in supporting complex, deadline-driven operations, able to identify goals and priorities and resolve issues in initial stages.
- Proficient in Microsoft Office Suite: Word, Outlook, Excel, PowerPoint, Lotus Outlook and able to type 65 wpm plus with accuracy.
Timeline
Executive Assistant
Morgan Stanley
08.2008 - 08.2014
Administrative Assistant/Bilingual
HSBC and Halbis Capital Management
01.2008 - 07.2008
Executive Assistant
New York Stock Exchange and Credit Suisse
01.2006 - 01.2007
Administrative Assistant/Bilingual
Capital Group, Credit Suisse, Hanover Capital, West L.B. and Rothschild, Inc.
01.2005 - 01.2006
Administrative Associate IV
Purdue Pharma, L.P.
01.2002 - 01.2005
Executive Administrative Assistant
Purdue Pharma, L.P.
01.1998 - 01.1999
Administrative Assistant/Bilingual
MasterCard International
01.1995 - 01.1998
Human Resources Coordinator
Capital Cities/ABC, Inc.
01.1985 - 01.1986
A.A.S. Degree - Business Management
Malcolm King College